January 28, 2017 Meeting Minutes

The January meeting was called to order at 2:10 p.m. by President Judy Nordstrom. Attendees included Paula Briney, Martin and Malcolm Kuhn, Katie and Anastasia Keim, Teresa Litchfield, Alice Martin, Marilyn Weber, Jordan Wilton and Leslie Burket. Jeanne Craver joined us later.

Treasurer Report - Katie Keim Reporting

  • Current Bank Balance: $7,232.19
  • CD Balance: $25,697.10
  • CLD had a profitable year, showing a net profit of $518.73!
  • 1099’s have been mailed
  • Katie is preparing the 990-N for submission to the IRS.

Membership Report

Kelly reports that we have 43 members.

Webmaster Report - Martin Kuhn Reporting

  • Three email newsletters have been sent since the last meeting.
  • There were 144 subscribers with about 50% of subscribers opening the emails.
  • Traffic on the website is down by about half since December.

Social Media - Jordan Wilton Reporting

  • CLD Facebook has 565 likes, an increase of over one hundred likes.
  • Twitter followers increased a bit to 41.

Newsletter

Alice said our next issue of The Reader will be issued within a couple of days.

Awards

Teresa has a reminder for all riders: The last date to submit scores for year end scores for 2017 will be October 15, 2017. Scores received after that date will not be eligible for 2017 awards.

Awards Banquet

  • It was suggested that we start scoping out locations for our awards banquet while there are still options. Leslie suggested the Springfield Motor Boat Club. Steve Todd is a member and said they have a great chef, do their own cooking and the environment is quite pleasant. We will follow up.
  • The date for the Awards Banquet will be November 4th, 2017.

Schooling Shows

  • The IceBreaker show will be at Tower Hill on April 22nd, 2017.
  • The FireCracker show date will be July 8th, 2017.
  • Teresa has volunteered to do all the pre-show manager tasks for both shows. However, she will need a day manager on show day to cover for the time while she rides.
  • Jordan volunteered to work with Teresa for IceBreaker.
  • Teresa will contact Nancy Rosse to see if she would like to help with FireCracker.

Horse Fair – March 3, 4, 5 2017

  • Paula Briney shared with us what information she has about the Horse Fair at the IL Fairgrounds.
  • The estimated cost for the Coliseum renovation is $8.5m. No current timelines for repairs.
  • There is activity around the Food-Arama area, including the addition of footing.
  • The north and south (long) sides of the covered arena are scheduled to be enclosed. Nothing will be done to the east and west (short) ends. The date of this update is not currently known.
  • CLD will sponsor the Melanie Michalak freestyle clinic. Paula Briney is the clinic organizer.
  • There was some discussion about having a ‘ride a test’ clinic at a future Horse Fair.
  • Alice moved and Marilyn seconded that CLD purchase a $200 Horse Fair sponsorship that will include six day passes. The vote passed.
  • Paula suggested we consider cancellation insurance due to the many fairground renovations that could impact our show.
  • As our June show may be smaller than usual, we may want to secure additional sponsorships to help cover our expenses.

New Business

  • Charles Craver, a landmark in the Arabian horse world, passed away on December 30th, 2016. To honor this great horseman, there will be a Memorial on April 15th, 1pm, at the Sangamon County Fairgrounds. Contact Alice Martin for additional information.
  • Judy attended the Round Table discussion at the 2017 USDF Convention in hopes of securing some new ideas on how to increase GMO membership. Although she garnered some ideas, CLD will be looking to membership for new ideas to generate more volunteers from our club members.
  • StarWest will host a CLD Education evening and potluck on Saturday, February 11th at 5:30 p.m. We encourage all members to join us for this evening of good friends and great food. Kate and Martin will inspire us with a discussion on Setting Our Goals.
  • Jeanne Craver needs the information to compile the 2017 CLD Omnibus by February 25th.
  • Martin is planning on updating and consolidating online nomination and score submission forms.
  • To keep our job descriptions current, Judy requested board members update their position descriptions.

Our next meeting will be on Sunday, February 19th, 2017, 2pm in the StarWest Lounge. The March meeting will be on Saturday, March 25th at 2pm in the StarWest Lounge.

Marilyn motioned and Paula seconded for the unanimous 3:36pm adjournment.

Respectfully Submitted, Leslie Burket CLD Secretary

November 5, 2016 Meeting Minutes

The meeting was called to order at 2:08 p.m. by President Judy Nordstrom. Attendees included Kelly Griffith, Paula Briney, Martin, Kate and Malcolm Kuhn, Katie and Anastasia Keim, Teresa Litchfield, John Simpson, Alice Martin, Marilyn Weber, Jordan Wilton and Leslie Burket. Sue Graham joined us later.

Electronic Discussions

  • Martin motioned, and Jordan seconded, that CLD subsidize $6.00 for each meal at the Awards Dinner, bringing the price per person to $25.00. The proposal passed with two votes against.
  • The September 2016 minutes were approved electronically.

Treasurer Report:

  • Current Bank Balance $8,569.00
  • 2016 net income $1,851.68
  • CD Balance $25,693.25


Membership Report
Kelly reports that we finished out 2016 with 90 members. Time for all to renew as several have already done!

Webmaster Report

  • Three email newsletters have been sent since the last meeting. There were 144 subscribers with about 50% of subscribers opening the emails.
  • Traffic on the website is nearly three times what it was last month!
  • CLD Facebook has 553 likes, up slightly.
  • Twitter followers increased a bit to 40.

Reader Newsletter
Alice requested that all newsletter content be submitted to her as soon as possible. Martin said the target distribution date will be November 8th.

Awards

  • Teresa has all awards ready for the banquet.
  • Jordan has collected and logged all submitted scores for the awards.

Symposium Kate reported that George Williams will be the clinician for CLD’s Education event. The clinic will be moved from the spring to the fall due to George’s schedule.

Awards Banquet

  • Paula reports that banquet invitations have been mailed. November 15th is the cut-off date to RSVP. She has already received three checks.
  • Drink tickets will be used this year. There will be a separate ticket for beer, wine and soda.
  • Decisions for the special awards will be made this week.

Nominations

  • Membership completed voting for the 2016 Slate of Nominations. We welcome Kate Fleming-Kuhn, John Simpson, Marilyn Weber and Jordan Wilton back to serve for two years on the CLD Board of Directors.
  • The Board voted and the new officers will be: President is Judy Nordstrom, Vice President is Kelly Griffith, Treasurer is Katie Keim and Secretary is Leslie Burket. Paula moved and Teresa seconded to accept the new officers. Congratulations to all!

Classic Show

  • The Fairground Board has announced that due to structural wear and tear, The Coliseum, one of our arenas used at our Classic Show, is in need of repairs and is currently unavailable for use. As it has not been announced when the construction will commence, we will need an alternative site. When a lively discussion as to an alternative location did not produce any options, it was decided that we will alter our format this year. Rather than the standard two arenas, we will only have one arena – the covered arena at the fairgrounds. We will still have stabling, warm-up areas and food available. Classic 2017 will be a one arena, two day/two show weekend. In consideration of Regional Qualifying guidelines, we will have two judges that will rotate to insure riders will have an opportunity to show/qualify under each judge. To accommodate as many riders as possible, we may run long days. Paula motioned, Marilyn seconded and the vote was unanimous.
  • Discussion for a new manager for the 2017 CLD show has been tabled until our next meeting.

Michalak Clinic

  • Paula reports that the clinic was very successful. Of the 13 participants, there were seven CLD members and six Pony Club members. Expenses were shared by the two groups. Melanie will return on December 9th and 10th for those that want to finish up their existing freestyles. Contact Paula Briney if you are interested in attending the follow-up clinic.

Happy Birthday!

  • We took a short break to sing Happy Birthday to Brett Fisher and have a piece of birthday cake! Happy Birthday, Brett!

New Business

  • Dates for the 2017 schooling shows have been set. IceBreaker will be April 22nd and FireCracker will be July 8th.
  • Omnibus – Paula motioned and Jordan seconded to purchase a one page ad in the 2017 Region 2 & Region 4 Omnibus for $180.

Our next meeting will be January 14, 2017, at 2 p.m. in the StarWest Lounge.

Jordan motioned, Teresa seconded for the unanimous 3:05p adjournment.

Respectfully Submitted,
Leslie Burket – CLD Secretary

September 18, 2016 Meeting Minutes

The meeting was called to order at 2:10 p.m. by President Judy Nordstrom. Attendees included Paula Briney, Kelly Griffith, Kate Fleming-Kuhn, Sue Graham, Katie and Anastasia Keim, Martin and Malcolm Kuhn, Teresa Litchfield, and Alice Martin.

Meeting Minutes 

  • The August minutes were approved electronically.

Treasurer Report

  • Current Bank Balance $9,937.73
  • 2016 net income $6,870.07
  • CD Balance $25,680.82
  • 2016 Classic Income $5,797.51 (final figure)

Membership Report

  • Kelly reports we are steady at 83 members, but have received our first 2017 membership.

Webmaster Report

  • Martin reported that 1 email newsletter has been sent out since the last meeting. There were 135 subscribers with above 51% of subscribers opening the email. There were 257 total openings of the newsletter.
  • Traffic on the website is down slightly from July.
  • CLD Facebook has 546 likes, up slightly.
  • Twitter followers unchanged at 39.

Reader Newsletter

  • The next newsletter needs to contain a reminder to get scores in for the Awards Banquet, a 2017 membership blank, information about the Melanie Michalak clinic.

Michalak Clinic

  • The decision to additionally subsidize the Friday night lecture at $100 is contingent on the date of the Awards Banquet. The Board will vote electronically on the matter when the date of the Awards Banquet has been established.

CLD Classic

  • President Nordstrom reported for John Simpson that Judges Fran Dearing-Kerr and Dinah Babcock have been hired for 2018.

Teresa moved and Katie seconded for the unanimous adjournment at 3:09 p.m.

Respectfully submitted,
Alice Martin, sitting in for CLD Secretary Leslie Burket

August 13, 2016 Meeting Minutes

The meeting was called to order at 2:08 pm by President Judy Nordstrom. Attendees include Teresa Litchfield, Katie Keim, Kate Fleming-Kuhn, John Simpson, Alice Martin, Leslie Burket, Jordan Wilton, Martin Kuhn and Malcolm Kuhn. Paula Briney and Marilyn Weber joined us later.

Electronic Voting

  • June Minutes: Kate moved and Martin seconded to approve the June minutes electronically on 6/30/16.
  • Lilo Fore Clinic: Due to the unusually high temperatures and bright sun forecasted for Lilo Fore clinic on June 27th and 28th, Paula Briney proposed to move the clinic to the covered arena at the Illinois State Fairgrounds. The arena is available for $350 per day and stabling will be $27.50 in Barn 14, which Paula recommended the club subsidize. This was presented to the board. The electronic vote was 7-2 in favor of not moving the clinic.
  • The Board voted electronically, on 7/31/16, to hire Fredbird to attend the Welcoming Party at the USDF Convention in St. Louis. The date will be December 1st and the fee is $350. The application is being prepared.

President's Report

  • The Secretary of State filing fee has been submitted.
  • The USDF Competition License has been submitted.
  • We have received approval to host the Young Rider, as well as the Young Horse, classes at CLD Classic shows in 2017.
  • The date for the 2017 Classic Shows was incorrect, and has since been corrected, in the 2016 Omnibus.
  • Judy reminded us that it is time to start thinking about a slate of officers for the next term.
  • There was club concern that the schooling show judges were not being adequately compensated for their time. The compensation for the show in question had been agreed upon before signing the contract and included monetary compensation as well as two ‘free’ stalls at the Classic Shows. This was a win/win for the judge and CLD. When appropriate, we may us this option in the future.
  • USDF Convention
    • The Ruth Arvanette Grant is available to a group member to attend the annual convention by providing funds to help cover the costs of attending. The application must be submitted to USDF no later than 8/31/16.
    • We will not be providing any goodies to go into the USDF goodie bag for attendees.
    • Paperwork has been submitted for Leslie Burket to attend the USDF Convention as the GMO Delegate for CLD.
    • USDF is encouraging all GMOs to submit nominations for the following awards:
      • Newsletter Awards: designed to recognize outstanding efforts by GMOs who produce newsletters.
      • GMO Website Awards: designed to recognize GMOs that create and maintain web sites.
      • Regional GMO Volunteer of the Year: designed to recognize volunteer efforts on the local level.
      • USDF Volunteer of the Year: recognizes a USDF member who has demonstrated exceptional commitment towards carrying out USDF’s mission.
      • Youth Volunteer of the Year: designed to recognize one outstanding youth volunteer who demonstrates a commitment to USDF’s mission through exceptional volunteer effort and commitment.

Treasurer Report

  • Current Bank Balance $13,249.82
  • CD balance is $25,680.82
  • Lilo Fore Clinic Net Income: $132.17
  • IceBreaker Net Income: $413.25
  • FireCracker Net Income: $714.50
  • Classic Net Income: $5,797.51
  • Total Net Income: $6,520.07

Membership Report

Our membership remains steady at 83 members.

Webmaster Report

  • Martin reported that 2 email newsletters have been sent out since the last meeting. There were 136 subscribers, down one from the previous mailing.
  • Average opening rate was right around 50% which is down about 10%.
  • Click rate continues to hover between 30 and 35%, a slight increase.
  • Traffic on the website is still down from June’s spike and on par with April/May traffic.
  • CLD Facebook has 541 likes, up marginally. People like pictures and ride times. Twitter followers are down one to 38.

Reader Newsletter

The newsletter is currently being compiled.

CLD Classic I & II

John reports that all TD reports from Classic were favorable. Judges for 2017 are Melissa Creswick and Dolly Hannon. The show committee will select the judges for 2018.

Awards

  • During a lively discussion as to selecting our new embroiderer for our year end awards, Paula recommended Besco Awards, located in Antioch, IL. They have been doing her embroidery work for years and, as they already have our artwork, there will be no additional setup charges. We will ask Besco to bid for our next awards order.
  • Year-End Awards – Don’t forget to submit your scores for Year End Awards at centerlinedressagescores.com by October 15.

Symposium

  • Kate has nothing to report at this time.

Director’s Reports

  • Paula presented an opportunity for our grass roots riders. She offered to host a freestyle clinic with Melanie Michalak on October 29th and 30th. Melanie has agreed to 8 to 10 riders per day and her fee will be $600 per day plus mileage and food. The clinic will be available to CLD members only and the target audience will be riders that rarely attend clinics. CLD will subsidize $40/ride and preference will be to the lower level riders. Alice moved and Teresa seconded to move forward with this clinic. The vote was unanimous to support this effort. At the next meeting we will discuss the option for a potluck dinner and/or a lecture on Saturday night.

Our next meeting will be in the StarWest Lounge at 2:00 p.m. on Sunday, September 18, 2016.

Respectively Submitted,
Leslie Burket, CLD Secretary

June 18, 2016 Meeting Minutes

The meeting was called to order at 2:05 pm by President Judy Nordstrom. Attendees include Alice Martin, Leslie Burket, Martin Kuhn, Malcolm Kuhn, Kim Jones, Teresa Litchfield and John Simpson.


Meeting Minutes

The April minutes were approved electronically as we did not hold a board meeting in May.

Treasurer Report

Unable to attend, Katie provided the following report updates:

  • Current Bank Balance $3,409.39
  • 2016 net loss ($3,331.75)
  • CD Balance $25,669.83

Membership Report

Kelly reports that with three renewals, we now have 83 members. She received a new member form but is waiting for the check, which was not included with the membership form or in the count.

Webmaster Report

  • Martin reported that 2 email newsletters have been sent out since the last meeting. There were 125 subscribers for the first newsletter and 137 for the second newsletter. Average opening rate has increased to almost 60%, up about 10%. Click rate (subscribers who open the email and then click on a link) is still around 30%.
  • Traffic on the website continues to increase, with the number of monthly visitors about double from what it was in December 2015.
  • CLD Facebook has 534 likes, up from 510.
  • Twitter followers have increased from 37 to 39.
  • While this has no impact on any of the above statistics, one subscriber opened the newsletter 794 times.

Reader Newsletter

The next newsletter is ready to go out.

CLD Classic I & II

  • Kim Jones has several open volunteer positions including a scribe and a Sunday morning Safety Officer. We were reminded that the Safety Officer should be dedicated to that position and will meet with the TD to share our safety plan. An EMT will also be on the show grounds. Alice will fill the Sunday afternoon scribe position.
  • John will pick up the arena from StarWest. He has a ring crew to set up the arenas.
  • We have 113 scheduled rides for the Saturday show and 114 for Sunday.
    Kim will not be at the horse show. Do we need to find another ‘ice cream donor/distributor’?
  • The Friday night chicken dinner will be served from 5 until 7pm.
  • The ‘stall cleaner’ has asked that he be paid directly for cleaning stalls after the show as the state is behind on his payments.

Awards

  • Teresa brought us up to date on the awards that are in our inventory and potential uses for them.
  • Also discussed were some ideas for future awards as well as options for those that win two awards.
  • After a discussion about the embroidery for saddle pads, it was decided to secure bids for our next order.

Symposium

  • Kate reports that eight riders have been selected for the Lilo Fore clinic that will be held on June 27th and 28th at StarWest. Rider bios will be available.
  • Alice will be our ‘Lunch Lady’ for the clinic.
  • Although auditing is encouraged, with an option for lunch, not many have yet committed.
  • Kate proposed a flyer be posted at the CLD show. Perhaps it could also go in the packet.
  • It has been proposed that we ask Rachel Hill-Jordan to provide an ‘article’ about her experience riding with Lilo Fore in the clinic.

Director’s Reports

  • Paula reports that the ring has been rented to the Morgan Jubilee Show in August and the Abu Show in September. Assistance will be needed to set the ring up for these two shows, as well as CLD Classic.
    Rental for the ring is $50, setup service is $35 and that info is included on the Rental Form.
  • She also needs to know how many stalls (day or overnight) will be needed for FireCracker in July.

New Business

  • It was recommended that bios for the new board members be created (John and Jordan).
  • Time to start thinking about recommendations for the slate of officers.

Our next meeting will be in the StarWest Lounge at 2:00pm on August 13, 2016.

Leslie moved and Martin seconded to adjourn at 3:24 p.m.

Respectively Submitted,
Leslie Burket, CLD Secretary

April 3, 2016 Meeting Minutes

The meeting was called to order at 2:15 p.m by President Judy Nordstrom. In attendance were Kelly Griffith, Martin Kuhn, Malcolm Kuhn, Teresa Litchfield, Alice Martin, John Simpson, and Jordan Wilton.

Meeting Minutes

The previous meeting minutes were approved by internet vote on February 28, 2016.

Membership Report

  • Kelly reported that the club now is up to a total of 68 members in 2016.
  • 12 members were recruited from the recent Jennifer Kotylo Clinic.

Treasurer Report

  • Unable to attend in person, Katie sent an electronic copy of her report to Board members.
  • 2016 net loss ($1972.15)
  • Net Kytolo Clinic loss ($293.00)
  • CD Balance $25,659.03.

Webmaster Report

  • Martin reported that 1 newsletter has been sent out since the February meeting to a total of 125 subscribers.
  • 49% of subscribers opened the email.
  • Of the 49% only 30% clicked on a link inside the email.
  • Traffic on the website continues to increase, with the number of monthly visitors about double from what it was in December 2015.

Social Media

  • It is with much sadness that Lisa sent a report to inform the club that she will be stepping down from her positions as social media chair and awards co-chair within the club effective the end of April. Her husband, Chris, has accepted a position at the Lebanon VA Hospital in Lebanon, PA. They will be moving in May. Jordan Wilton will assume Lisa’s positions as Social Media Chair and Awards Co-Chair.
  • As of March 31st, CLD has 510 likes on Facebook and 37 Twitter followers.

Newsletter Report

Alice is working to compile all of the newsletter materials with hopes to have enough to submit to the Reader by April 10.

Year End Awards

Lisa reported that 16 horse/rider combinations have submitted online nominations. Hard copies of these forms have been given to Teresa. By May, the nomination forms will need to be updated with the new co-awards chair, Jordan Wilton.

Symposium

  • Martin will talk to Kate about creating an application for the Lilo Fore Clinic, on June 27th and 28th, to be included in the next newsletter.
  • Lilo had requested a hotel during the clinic. John Simpson will call and make reservations.

Director’s Reports

  • Paula informed us that the ring has been rented to Carousel, Morgan Jubilee and ARAB, Inc shows.
  • With the help of the scholarship committee, Jordan Wilton will begin updating the CLD scholarship applications. The new forms will then be available as soon as CLD scholarship funds are re-established.
  • John Simpson is looking for scribes for both sport horse and dressage classes at the upcoming ARAB, Inc. Region XI Sport Horse Championships on May 19th and 20th. Please contact him if you would like to scribe.
  • The CLD Classic I & II prize lists have been submitted to USEF and updated.
  • Debbie Riehl-Rodriguez (S judge) and Lilo Fore (I judge) will be judging the Classic I and II shows on June 26th and 27th.
  • The on-calls (EMT, farrier, and veterinarian) have also been confirmed.
  • John Simpson has hired judges Melissa Creswick and Dolly Hannon for Classic I & II, 2017.

Jordan moved and Teresa seconded to adjourn at 3:05 p.m.

Respectfully submitted Jordan Wilton, Acting Secretary

February 20, 2016 Meeting Minutes

President Judy Nordstrom called the meeting to order at 2:09 p.m. in the StarWest lounge. Attending were Leslie Burket, Alice Martin, John Simpson, Teresa Litchfield, Kelly Griffith and Lisa Lehr. Kate Fleming-Kuhn, Malcolm J. Kuhn, Martin Kuhn and Katie Keim arrived later.

 CLD's newest member Malcolm James Kuhn with his board director, and mom, Kate Fleming-Kuhn. photo by Lisa Lehr

CLD's newest member Malcolm James Kuhn with his board director, and mom, Kate Fleming-Kuhn. photo by Lisa Lehr

Meeting Minutes

Kelly motioned and Teresa seconded, the January minutes be approved. The vote was unanimous to approve.

Treasurer Report

  • Katie reported that the current check book balance is $14,682.39
  • CD balance is $15,657.35
  • Katie will be moving $10,000 from the check book to a money market savings account.

Membership Report

  • Kelly reported that we have 4 new members, bringing our 2016 total to 39 members.
  • Last week Judy mailed 93 past member letters explaining the many benefits of club membership, inviting them to re-join.


Webmaster Report

  • Martin reported that 1 newsletter has been sent out since the January meeting.
  • There are 125 subscribers.
  • Average opening rate remains around 50%.
  • Traffic up over the last 2 months
  • There are 33 Twitter followers, up from 28.

Social Media

  • Lisa reported that we have 503 Likes on FaceBook, up from 494.

Newsletter Report

We welcome Alice Martin back as a voting board member, our new CLD Newsletter editor. Going forward, articles for the Reader should be submitted by the first of each month. Target publication date for the newsletter will be the tenth of each month.

Year End Awards

Questions were received as to the possibility of one horse/rider team qualifying for year end awards in both Schooling and Recognized show divisions. The same horse/rider team may qualify for a year end award in either Recognized Shows or Schooling Shows, but not in both.

CLD Classic Show

  • There was a discussion as to how to distribute the various tasks that must be completed well in advance of the Classic. Some electronic tasks were identified that we think could be handled by the show secretary and/or our show committee. Jeanne Craver will be contacted to see if this idea is feasible.
  • CLD will continue to offer the TDF (The Dressage Foundation) award at the Classic show. In the past, it has been awarded to the highest ride in First Level-Test One. This year the TDF award will go to the highest score in Third Level-Test 3.

    The next meeting will be Saturday, April 2nd at 2 pm in the StarWest lounge. Kelly moved and Martin seconded to adjourn at 3:31 pm.

Respectfully Submitted,
Leslie Burket, Secretary

January 23, 2016 Meeting Minutes

President Judy Nordstrom called the meeting to order at 2:12 p.m. in the StarWest lounge. Attending were Leslie Burket, Alice Martin, Katie Keim, John Simpson, Teresa Litchfield, Kelly Griffith, Lisa Lehr and Paula Briney. Martin and Kate had to leave early.

Meeting Minutes

Lisa motioned, and Kelly seconded, that the November minutes be approved. The vote was unanimous and minutes for November were approved.

Treasurer Report

  • Katie reported 2015 ending balance was $15,750.39
  • Income was $1726.14
  • CD balance is $15,650.18
  • Current check book balance is $15,585.39
  • Net loss for this year was $175.00

Membership Report

  • Kelly reported that we have 36 members.
  • 27 members participated in the early membership renewal raffle that was held at the Christmas Party. Judy Ethel was the winner of the $25 gift certificate. Congratulations Judy!
  • A letter, explaining the many benefits of club membership, is currently being sent to 2013-2015 past members that have not yet renewed their membership.

Webmaster Report

  • Martin reported 4 newsletters have been sent out since the November meeting, including the email invite to the CLD Christmas Party.
  • There are 125 subscribers.
  • Average opening rate is down to around 50%. The last distribution, on December 5th, had only a 40% opening rate. However, one person opened it 101 times.
  • There were no international openings.
  • Website traffic is noticeably down as is common for this time of year.
  • News, Calendar and Results pages account for the majority of the traffic.
  • FaceBook has 494 likes.
  • There are 33 Twitter followers.

Newsletter Report

Our last paper newsletter was in November. Judy and Kim will discuss future target due dates for contributions as well as distribution.

Year End Awards

We currently have ten horses nominated for Year End Awards. This year we will be adding awards for the Dressage Seat Equitation (DSE) classes. There will be three divisions: 13 and under, over 14 and Adult Amateur. We will continue to monitor the need for additional awards.

CLD Classic Show

  • Melissa Creswick and Dolly Hannon will be our judges for the 2017 show.
  • We are looking for a manager for our recognized shows. Although John will continue to support the actual show, he would like to transition the pre-show work/paperwork to someone else. Training will be available. This is not a paid position.
  • On Monday and Tuesday, after the show, CLD will host a two day clinic with Lilo Fore. Riders must submit an application for a riding slot. Open to auditors. More information to follow.
  • The omnibus is being updated and will include the Lilo Fore and Jennifer Kotylo CLD sponsored clinics.

Schooling Shows

  • After discussion, Lisa moved and Katie seconded the motion to hold the 2016 FireCracker Schooling Show at Pratense Farms.
  • IceBreaker will be at Tower Hills Equestrian Center on April 23rd, 2016.
  • FireCracker will be held at Pratense Farms on July 9th, 2016.

2016 Winter Educational Event

  • CLD will host a Movement & Body Awareness clinic with Jennifer Kotylo at Pratense Farms in Chatham, Illinois on March 18-20, 2016.
  • Friday night Jennifer will provide an un-mounted lecture to familiarize all with the Movement & Body Awareness concept. This will be available to CLD as well as non CLD members.
  • Judy presented and Lisa moved to accept the proposed prices. Teresa seconded.
  • Lecture: $10 – CLD member not riding
  • Lecture: $20 – Non CLD member not riding
  • Riders : $95 – CLD member – includes Friday night lecture
  • Riders : $130 – Non CLD member – includes Friday night lecture
  • The vote for this price structure was unanimous.

Horse Fair

Lively discussion focused around the different options available to CLD to support Horse Fair. This has been tabled for future discussion.

Email Discussions

  • 2/11/16 – Judy contacted the board to resolve a conflict of scheduled events. Paula motioned and Lisa seconded, that we move IceBreaker from 4/23/16 to 4/16/16. The vote was unanimous to schedule IceBreaker for 4/16/16. The omnibus will include the new date.

The next meeting will be Saturday, February 20th at 2 pm in the StarWest lounge. Paula moved, and Teresa seconded, to adjourn at 3:54 pm.

Respectfully Submitted,
Leslie Burket, Secretary

November 1, 2015 Meeting Minutes

CLD Board Meeting Minutes - Final
November 1, 2015

President Judy Nordstrom called the meeting to order at 2:08 p.m. in the StarWest lounge. Attending were Leslie Burket, Alice Martin, Kim Jones, Katie Keim, John Simpson, Teresa Litchfield, Kelly Griffith and Marilyn Weber (arrived later).

Meeting Minutes

Katie motioned, and Teresa seconded, that the September minutes be approved. The vote was unanimous and minutes for September were approved.

Elections

20 online ballots were returned by 10/31/15. No snail mail ballots were received. The votes for the presented slate were unanimous. The new board members for 2016/2017 will be Judy Nordstrom, Leslie Burket, Katie Keim and Paula Briney. Congratulations!

Treasurer Report

  • Katie reported that our current check book balance is $18,329.24, the CD balance is $15,648.79 and our net income is $3,293.65.
  • It was recommended that, starting in 2016, a separate spreadsheet (s/s) be developed that will detail actual costs for individual club events. Currently the purchase of show ribbons is posted when purchased, rather than when used. The new spreadsheet will allocate expenses to the specific event. For example, ribbons would be posted when purchased (original s/s), as well as when used at a horse show (new s/s).

Membership Report

  • Kelly reported that we have 82 members.
  • USDF has listed Susan Larson as a CLD member but Kelly doesn’t recognize the name. She will coordinate with USDF to resolve.
  • As a way to encourage early renewal for 2016, a raffle will be organized with the drawing to occur at the Christmas Party. To qualify to be in the drawing, the 2016 membership renewal must be paid and received by 11/27/15. Need not be present to win the drawing.

Webmaster Report

  • Although unable to attend, Martin submitted the following:
  • 3 newsletters have been sent out since the September meeting.
  • There are 125 subscribers.
  • Average opening rate has dropped from 60% to 55% with the invite to the Awards Luncheon faring the worst at 48.8% opening rate.
  • Japan is back and someone opened one of the email newsletters in France, Canada and England.
  • Website traffic is noticeably up from the September report.
  • Score submission page, RSVP page and news page are driving the traffic.
  • FaceBook has 441 likes.
  • There are 28 Twitter followers.

Newsletter Report

Kim reports that Martin has posted the October Reader and she is currently compiling the November issue.

Year End Awards

Teresa reports that awards are purchased for the Awards Luncheon and going to the embroiderer next week.

CLD Recognized Show:

  • John reports that fairground deposits have been paid for the June 25-26, 2016 show.
  • 2016 judges will be Debbie Riehl-Rodriques and Lilo Fore.
  • 2017 judges will be selected soon.
  • On Monday and Tuesday, after the show, CLD will host a two-day clinic with Lilo Fore.
  • Paula reports that 12 new pylons for the arena, including shipping, will be $552. As the majority of the existing pylons are chipped and deteriorating, it was recommended we get all 12 pylons now. Marilyn motioned and Kim seconded the purchase. It passed unanimously.

New Business:

  • It was suggested that CLD host a 2016 Winter Educational Event. Jennifer Kotylo was recommended as the clinician. In addition to under saddle sessions, she also offers a Friday evening lecture and a group exercise session before the ride sessions. Paula Briney has offered to host the Sunday rides at her facility. The challenge of winter weather was discussed. Further discussion is needed before a decision can be made.
  • CLD will send a ‘duffle bag basket’ to the 2016 USDF Annual Convention.
  • Jeanne will prepare the 2016 CLD Omnibus once she has all the information.
  • There will be no auction at the Awards Luncheon.
  • The Christmas Party will be on December 12th at Deb Klamen’s home.
  • The Most Improved Rider will need to be selected before the Awards Luncheon.
  • USDF announced the GMO newsletter and photo awards – CLD will submit again next year.
  • To qualify for a schooling show award, riders must submit a copy of their test sheets to the Awards Committee.
  • IceBreaker and FireCracker will be held at Tower Hill this year. We will still manage the shows. As we are paying $100 for each show to rent Tower Hill, there was discussion about a $2 increase to class fees.

The next meeting will be Saturday, January 23rd at 2 pm in the StarWest lounge. Teresa moved and Kim seconded to adjourn at 3:55 pm.

Email Discussions:

  • On 11/13/15, the CLD Board of Directors unanimously approved a slate of officers to serve for the 2015-2016 term. We welcome the following CLD Officers:
    • Judy Nordstrom – President
    • Kelly Griffith – Vice President
    • Leslie Burket – Secretary
    • Katie Keim – Treasurer
  • On 12/28/15, Board members received an email from Judy Nordstrom regarding the 2016 Region 2 and Region 4 Omnibus, produced by Debbie Garris. Do we want to advertise in the ommibus? If yes, how many pages and what information do we want to include. A decision needs to be sent to Debbie by January 8th but first Jeanne Craver will need time to prepare the info we submit. After the email discussion, Paula moved, and Leslie seconded, to commit to a one page ad, that will include relevant show information and a list of offered classes. The vote passed anonymously. After Jeanne updates the info, Judy will submit to Debbie Garris.
  • On 1/3/16, Katie submitted the 990N e-postcard to the IRS. On 1/9/16, she informed us that our tax return was accepted by the IRS!

Respectfully Submitted 
Leslie Burket, Secretary

September 26, 2015 Meeting Minutes

Vice President Kelly Griffith called the meeting to order at 2:16 p.m. in the StarWest lounge. Attending were Leslie Burket, Alice Martin, Marilyn Weber, Teresa Litchfield and Lisa Lehr. Jordan Wilton joined us by phone.

Meeting Minutes

Alice motioned, and Teresa seconded, that the July minutes be approved. The vote was unanimous and minutes for July were approved.

Nomination Ballot

Terms for four board members (Judy Nordstrom, Leslie Burket, Katie Keim and Paula Briney) have been fulfilled. A slate of recommended nominees needs to be in The Reader and mailed (either snail or email) to all members by October 1st. Members must return their ballots to the Secretary (Leslie Burket), by e-mail, US mail, or personal delivery, no later than October 31st. The recommended slate of officers is Paula Briney, Katie Keim, Leslie Burket and Judy Nordstrom. Marilyn moved, and Alice seconded, to accept the presented slate of officers.

Treasurer Report

Although unable to attend, Katie reports that our current check book balance is $18,541.60, the CD balance is $15,641.62 and our net income is $3,498.79.

Secretary Report

Leslie shared with the Board that Lloyd Landkammer passed away on September 25th after a valiant battle with colon cancer. Lloyd was an icon in the dressage community, both nationally and internationally. Lisa will post information to FaceBook and it will be distributed in The Reader.

FaceBook

Lisa reported that we have 426 likes on FaceBook. We have 28 Twitter followers.

Membership Report

Kelly reported that we are up to 83 members.

Webmaster Report

  • Although unable to attend, Martin reports that there have been three newsletters distributed since the last report.
  • There are 126 subscribers and an average opening rate of 60%.
  • Japan fell off the first newsletter but was there for the next two, as was Spain.
  • Website traffic is down slightly but the nomination form is generating higher traffic.

CLD Classic Show – Refund Policy

It was agreed that the policy stated in the CLD Omnibus should remain as is. However, a lively discussion followed as to the option to provide a refund for unique circumstances. Alice motioned and Jordan seconded to table for future discussion.

Year End Awards:

  • Paula, by phone, reported that Island Bay has service on Sunday and can accommodate our group on 11/15/15, mid-day. Suggested time line includes social hour at 11a with lunch served at noon. Award presentations will commence after lunch. The fare will be ‘lighter’ and a buffet is recommended. Paula needs a budget to plan the menu. Cash bar will be available with no charge for coffee and tea.
  • Award nominations continue to be submitted.
  • As Western Dressage schooling shows are new to our awards program, and rides are minimal, there will only be one level of awards (1st to 3rd) that will include all submitted WD scores. As the number of rides grows, this program will be reviewed and updated.

Schooling Shows

  • Dates have been set for CLD schooling shows.
  • IceBreaker will be held on 4/23/16 and Firecracker will be on 7/9/16.

The next meeting will be Sunday, November 1st at 2 p.m. in the StarWest lounge. Leslie moved, and Lisa seconded, to adjourn at 3:14pm.

Respectfully Submitted
Leslie Burket, Secretary

July 11, 2015 Meeting Minutes

President Judy Nordstrom called the meeting to order at 4:34 p.m. in the arena at Pratense Farms. Attending were Leslie Burket, Alice Martin, Katie Keim, Marilyn Weber, Teresa Litchfield, John Simpson, Kim Jones, Jordan Wilton and Paula Briney. Kelly Griffith and Kate Fleming-Kuhn arrived during the meeting.

Meeting Minutes

Katie motioned, and Kim seconded, that minutes for June be approved. The vote was unanimous and minutes for June were approved.

Treasurer’s Report

Katie reports that our CD, cashed to cover pending expenses for the upcoming Centerline Dressage Show, has a balance of $15,633.06. Once we settle the CLD show, funds will be returned to the CD.

Social Media

Lisa reported that we have 396 likes on FaceBook. It is estimated that we had 139 views of the photos for the FireCracker Schooling Show.

Membership Secretary

Kelly reported that we have 81 members. This does not include the new members that signed up at the FireCracker show.

Newsletter

Kim reported the June newsletter, The Reader, has been distributed.

CLD Classic Show

  • The current net profit for the June CLD Classic Shows is $6,629.75. After some outstanding miscellaneous expenses are paid, estimated net profit should be about $5,000. Once all expenses have been paid, we will move funds back to the CD. 
  • Lilo Fore will be the judge for the 2016 CLD Classic Shows. Lilo is willing to do a clinic, after the show, on Monday and Tuesday. We agreed to offer the clinic after the shows. Do we want to make it an education event or a clinic?
  • We will need some new letters for the arena as well as some new support blocks. Paula mentioned we cannot order individual letters.
  • Jordan reported that the garage tack sale, held at the CLD Classic show, was very successful and netted the club $369! Remaining tack will be donated to Rescue Ranch.

Year End Awards

  • Teresa reported that there are fifty-two horse/rider nominations for year end awards. 
  • Paula reports that she is currently seeking a place for our awards dinner. Several club members have conflicts with our standard Saturday evening dinner date so we are seeking a location that could host our dinner on a Sunday. Please let Paula know if you have any recommendations. Although Illini has adequate room to host our dinner, they are not available on Sundays.

Schooling Shows

  • There was a discussion about having a fall schooling show at Pratense Farms. Paula is checking on dates and will let us know her decision.
  • Paula moved, and Katie seconded, that the date for schooling show awards be extended to October 15th, 2015 to accommodate dressage schooling scores from Youth Charity.

Nomination Ballot

A nomination ballot for 2015 elections needs to be created. The nomination ballot will appear in The Reader in the month of October. Members must return their ballots to the Secretary, by e-mail, US mail, or personal delivery, no later than October 31st. The following have completed their two-year director terms: Judy Nordstrom, Leslie Burket, Katie Keim and Paula Briney.

New Business

  • Nancy Simpson has collected data and compiled a document, ‘Classic Show Requirements Summary Sheet’. Although not a ‘stand alone’ document, this provides vital information and timelines when preparing for the Classic shows. It should be used in conjunction with the USDF Publication ‘Show Biz’ and the USEF Rulebook. Both will be in the President’s Box. Thank You, Nancy!
  • CLD would like to nominate a member for GMO Volunteer of the Year. The USDF application will be reviewed so we can seek a member that displays those qualities.

The next meeting will be Saturday, Sept 5th at 2 p.m. in the StarWest lounge. Marilyn moved, and Kate seconded, to adjourn at 5:26pm.

Respectfully Submitted, Leslie Burket, Secretary

June 20, 2015 Meeting Minutes

President Judy Nordstrom called the meeting to order at 2:05 p.m. Martin Kuhn, Lisa Lehr, Leslie Burket, Alice Martin, Katie Keim, Kate Fleming-Kuhn, John Simpson and Kim Jones were present.

Meeting Minutes

Alice motioned, and Katie seconded, that minutes for May be approved. The vote was unanimous and minutes for May have been approved.

Treasurer’s Report

Katie reported that the balance in our checking account is $7,782.80. One CD was cashed to cover expenses for the upcoming Centerline Dressage Show.

Web Master Report

Martin reports that web traffic has been down slightly from the previous report. Four newsletter emails have been distributed to 126 subscribers with a 60% opening rate. International visitors to the site come from Brazil, China, Japan, Italy and Canada with one viewing from Australia.

Social Media

Lisa reported that we have 384 likes on our FaceBook page. There has been a significant amount of traffic with visitors seeking information about our clinics and shows. This is up from 333.

Membership Secretary

Kelly reported that we have three new members, bringing our total to 71 members for 2015.

Newsletter

CLD would like to submit two newsletter articles for the Newsletter Awards program offered by USDF. CLD is in the 75 members and under group. We can submit one first person article and one general interest article. Kim has asked that we review the newsletter articles and send her our recommendations.

Symposium

  • Kate reported that the Susanne von Dietze clinic, including the Friday collaboration lessons with Gerhard, was very successful and brought in a profit of $395.85. 
  • For the collaboration day of lessons, Gerhard had offered to take half of his daily fee. Because the clinic was a success and profitable, Kate motioned that we pay Gerhard his full daily fee. Martin seconded and it passed unanimously. 
  • We had eleven auditors for the clinic and served 55 lunches. Many thanks to Alice for preparing and managing the lunch. Nice Job!
  • We did receive one negative comment about the auditing fee of $35 (included lunch).
  • We need to be diligent when advertising CLD sponsored club events so all know about the auditing fee and lunch options.
  • Idea for future club-sponsored clinics – a paying auditor can bring two non-club members for no additional auditing fee.

CLD Classic Show

  • Number of rides should cover our expenses and fill both days.
  • Leslie and Brett will bring the two judges from St. Louis to and from Springfield.
  • There was a short discussion about sponsorships for the show.
  • Both rings will be set up at 5:30 on Thursday. Thanks to all the volunteers!
  • CLD will again host the Friday night dinner, at the fairgrounds, for all riders, grooms, etc. Doors open at 5:30pm for dinner.

Convention Delegate

Leslie Burket will represent CLD at the 2015 USDF Annual Convention in December. The convention will be at the Rio Hotel in Las Vegas.

Scholarship

Jordan reported that we recently had one application for a scholarship. However, due to the tight funds right now, we will not be able to currently award that scholarship. Jordan motioned, and Lisa seconded, to put a freeze on scholarships through 12/31/15. At that time we will review our finances and see if we can reinstate the programs.

FireCracker

Holy Land Foods will cater lunch for the show.

The next meeting will be Saturday, July 11th at 4 pm (after the FireCracker show). Lisa moved, and Kim seconded, to adjourn. The meeting adjourned at 3:18 pm.

Respectfully Submitted, Leslie Burket, Secretary