October 29, 2017 Meeting Minutes

The meeting was called to order at The meeting was called to order at 2:18 p.m. by President Judy Nordstrom. Attendees included John Simpson, Marilyn Weber, Leslie Burket, Katie Keim with Anastasia, Alice Martin, Paula Briney, and Kate Fleming-Kuhn.

Electronic Discussions

  • Up for re-election is Katie Keim, Paula Briney, Judy Nordstrom and Leslie Burket. Kelly Griffith has resigned as the Membership Secretary, although she is willing to help the newly elected chair until she is up to speed. The nomination committee has prepared a slate of directors that will be shared with the membership in the next newsletter. The slate consists of: Judy Nordstrom, Paula Briney, Leslie Burket and Katie Keim. Members have until midnight on October 31st to vote.
  • Minutes from the Sept. 16th meeting were compiled, reviewed and posted to WriteBoard on Sunday, September 17th. Martin Kuhn motioned and Marilyn Weber seconded to accept the minutes. Minutes were approved on September 24th, 2017.
  • Alice Martin motioned and Kelly Griffith seconded the following motion: $35 per ticket will be charged to each individual with Centerline Dressage (CLD) picking up the additional $1 expense as well as the $100 expense for the room charge. Children’s pricing, 12 and under, will be $18 per ticket. Voting results have a total of 5 approved, 1 disapproved and 1 abstained. Three opted to not vote. As the motion carries, we will charge $35 per meal. CLD will pick up $1 per meal plus the $100 room fee. Children under 12 will be charged $18.

President’s Report

  • 2017 Annual Reports from all officers and committee chairs are due to Martin by October 31st so he can prepare for the Annual Awards Meeting on November 4th, 2017.
  • Please secure and bring all items for the USDF GMO Convention basket to the Annual Awards Dinner on November 4th. We welcome a creative collection of local items to show off CLD and Illinois.
  • Membership dues were discussed in light of USDF raising various member fees. After a lively discussion, the consensus was to leave membership dues as they are.

Treasurer’s Report

Katie Keim provided the following:

  • Current Bank Balance $11,484.11
  • CD Balance: $25,733.88
  • Net Income: $4,083.70

Webmaster Report

  • Martin Kuhn reports that 2 email newsletters have been sent out since the last report.
  • There are currently 135 subscribers.
  • Average newsletter opening rate ranged from 40-43%.
  • Web traffic for October is up slightly.
  • FaceBook now has 613 likes.
  • The number of Twitter followers is up to 46.

New Business

  • After the membership voting is finalized on the slate for the ‘new’ Board of Directors, the board, as a whole (including new members), will then vote to select officers that will represent CLD as the President, Vice President, Secretary, Treasurer and Membership Secretary for the coming term.

  • John Simpson provided an update on the enclosed, covered arena at the fairgrounds. Pipe railings w/kick boards as well as ‘triangular’ corner kick boards have been added, impacting the shape and size of the corners. We will need to confirm it will still work for our dressage shows. Also, while waiting for the judge’s whistle, riders will be inside the arena as there is not sufficient room to ride around the outside perimeter.

  • Alice Martin will prepare certificates for the Most Improved Riders for the Annual Awards Meeting.

  • Paula Briney provided an update on the Coliseum. A bid has not been received to provide a cost estimate to repair the Coliseum. There is no date as to when construction may begin. She also shared some information about the various ways one can contribute to support either the Fair Grounds or the Coliseum repairs. See Paula if you are interested in making a contribution.

  • Horse Fair will be March 2 – 4, 2018 this year. Further details to follow. Paula also suggested that we need to do something to encourage the youth riders, pony clubbers and others in the area to want to participate in our dressage schooling shows. A fun show for the youth was tops on the list. Also recommended are ‘contests’ for best socks, most blinged-out saddle pad and/or helmets, boots, pants, jackets or a photography contest. We can pick and choose for different shows.

Our next meeting will be Sunday, January 14th, 2017, at 2 p.m. in the StarWest Lounge.

Marilyn motioned and Paula seconded for the unanimous 3:34 p.m. adjournment.

Respectfully Submitted, Leslie Burket – CLD Secretary

September 16, 2017 Meeting Minutes

CLD Board Meeting Minutes September 16, 2017

The meeting was called to order at 2:05 p.m. by President Judy Nordstrom. Attendees included Teresa Litchfield, John Simpson, Marilyn Weber, Leslie Burket, Kelly Griffith, Katie Keim with Anastasia, Martin with Malcolm, and Roman was with his Grandmother, Judy.

Electronic Discussions

  • Alice moved and Leslie seconded for CLD to donate $300 for the Friday afternoon snack break at the 2017 USDF Convention in Lexington. This motion was approved electronically by the board.
  • Minutes from the Sat, July 29th meeting, were compiled, reviewed and posted to WriteBoard on Sunday, July 30th. Marilyn Weber motioned and Alice Martin seconded to accept the minutes. Minutes were approved on August 11, 2017.

President’s Report

A 2018 nomination committee was organized to compile a Nominating Slate that will accommodate the publishing requirement for distribution to the membership. Paula Briney, Judy Nordstrom, Leslie Burket and Katie Keim have all agreed to serve another term and will be on the ballot. Martin will prepare the ballot to be posted for membership by the first of October. Mindy Baumann is willing to work with Kelly to assume the Membership Secretary position.

Treasurer’s Report

Katie Keim provided the following:

  • Current Bank Balance $11,244.11
  • CD Balance: $25,732.69
  • Net Income: $4,047.51

Webmaster Report

  • Martin Kuhn reports that 3 newsletters have been sent out since the last report.
  • There are currently 137 subscribers.
  • There was one hard bounce (Tiffany Wohlers).
  • Average newsletter opening rate ranged from 40-48%.
  • July-September web traffic is down a bit. June traffic is the highest for the year.
  • FaceBook now has 615 likes, up slightly.
  • The number of Twitter followers remains unchanged at 28.

New Business

  • John Simpson is ready to hire judges for the 2019 shows and accepted recommendations.
  • Through the years, two of our plaques, ‘Most Improved Rider’ and ‘Jim Kuhn Award’, have been filled with the names of many recipients, and it is now time to get new name plates for the plaques for our future riders.
  • The Christmas party was discussed and we are seeking a location. More updates to follow. 
Our next meeting will be Sunday, October 29, 2017, at 2 p.m. in the StarWest Lounge.

Leslie motioned and Martin seconded for the unanimous 3:06 p.m. adjournment.

Respectfully Submitted, Leslie Burket – CLD Secretary

July 29, 2017 Meeting Minutes

The meeting was called to order at 2:09 p.m. by President Judy Nordstrom. Attendees included Teresa Litchfield, John Simpson, Marilyn Weber, Alice Martin and Leslie Burket.

Electronic Discussions

  • On 7/25/17, Alice motioned and Kelly seconded that the 2018 Classic I and II shows be held at the IL State Fairgrounds. Approval by the board was unanimous.

President’s Report

  • Judy reports that she is currently submitting the paperwork for the 2018 Classic shows.
  • With our membership at 68 members, there was a lively, but serious, discussion as to how to enlist volunteers from our membership. Our shows are well supported but volunteer staffing continues to be a challenge.

Treasurer’s Report

Although not present, Katie Keim provided the following:

  • Current Bank Balance $11,444.11
  • CD Balance: $25,721.54
  • Net Income: $4,236.36
  • Dinner/auction Fundraiser: $4,408.92
  • von Dietze Clinic: $328.50
  • FireCracker Schooling Show: $235.25

Membership Report

  • Kelly Griffith reports that we have eight new members, bringing our members to 68 for 2017.

Webmaster Report

  • Martin Kuhn reports that since June, a total of four newsletters have been distributed of which two were newsletters and two were invitation/reminders for upcoming events.
  • There are currently 137 subscribers, down one.
  • Average newsletter opening rate ranged from 36-47%, due to the variety of topics this month.
  • For the von Dietze Banquet and Fundraiser there was a 36% opening rate for invites and reminders.
  • July web traffic is down a bit as June traffic was the highest for the year.

Social Media Report

Jordan Wilton reports that a Facebook Promotion/Ad Trial was used to track the Susanne von Dietze event.

  • The Susanne von Dietze Clinic Ad ran for 10 days preceding the event. We used the free $30 coupon from Facebook as an incentive to try their ad feature.
  • The ad reached all CLD Facebook ‘friends’ who ‘like’ the page, as well as anyone 18 and older, within 50 miles of the Springfield area.
  • Total number of people reached: 3,439
  • Total number of people reached without ad (organically): 823
  • Number met by only the ad: 2,616
  • Number of people who clicked on the ad: 287
  • Number of interactions (likes, shares, comments): 58
  • We increased the number of page likes by seven people after running this ad.
  • Jordan reports that FaceBook now has 612 likes.

CLD Classic Show

John has done some comparison checking on the prices of the IL State Fairgrounds and we will incur a substantial savings by not using the Coliseum this year. For our 2018 CLD show, we will be paying $375/day for the covered arena and Barn 13. Before the two buildings and the Coliseum were priced at $1500/day. There are no additional charges for the extended hours we are anticipating. As the Coliseum is closed, the show office will be in a room in Barn 14. The charge for stalls in Barn 14 will be $60/day/ea., as before.

Miscellaneous

  • Betsy Steiner will do a three day clinic at Pratensé Farms Farms on October 13-15, 2017.
  • Tower Hill will host a schooling show on September 23, 2017.
  • 2018 Illinois Horse Fair is March 2-4, 2018.

New Business

  • In support of the 2017 USDF Annual Convention to be held in Lexington, Kentucky, it was agreed that we would like to donate $300 toward the Board of Governor’s Friday afternoon snack break. Voting will occur online.
  • A 2018 nomination committee will be organized to compile a Nominating Slate that will accommodate the publishing requirement.

Our next meeting will be Saturday, September 3, 2017, at 2 p.m. in the StarWest Lounge.

Leslie motioned and Alice seconded for the unanimous 3:25 p.m. adjournment.

Respectfully Submitted, Leslie Burket – CLD Secretary

June 3, 2017 Meeting Minutes

President Judy Nordstrom called the meeting to order at 2:12. Also in attendance were Kate Fleming-Kuhn, Kelly Griffith, Katie Keim and Anastasia,Teresa Litchfield, Martin Kuhn and Malcolm, Alice Martin, and John Simpson.

Webmaster Report by Martin Kuhn

Two newsletters have been published since the last Board of Directors meeting. The first had an opening rate just below 50%; the second, just under 40%. We have 138 subscribers, down one from the last report. Website traffic is 5x higher than it was in March. Facebook is up slightly with 577 likes; ditto Twitter followers, 43. There are 10 paper copies being distributed, four going to non-members in 2017. Martin will send list of non-members for removal.

Symposium Report by Kate Fleming-Kuhn

The Susanne von Dietze Clinic sponsored by CLD on June 16-18 at StarWest is not completely filled. Four auditors have signed up. Lunch, including a mini-lecture, is provided in the riders’ fee and available by RSVP to auditors.

Fund Raising Dinner and Silent Auction Report by Judy Nordstrom

Several nice items have been donated for the auction at the Springfield Motor Boat Club on Saturday, June 17. Very few RSVPs have been received for the dinner and lecture by von Dietze. A sheet listing some of the items in the auction and reminder for dinner reservations will be coming out shortly. Please encourage your friends to attend a Jimmy Oh dinner in a lovely setting.

Membership Report by Kelly Griffith

Currently we have 60 members, down from the 85-90 for this same time period in the last few years. Five members joined to ride at a discount at IceBreaker. This is down from 10-15 new members joining at IceBreaker in years past.

FireCracker Report by Teresa Litchfield

Volunteers are needed, please contact Teresa at teresa.litchfield57@gmail.com or call (309) 368-9779. Lisa Holderle is judge at the CLD show held at Pratense Farm on July 8.

Classic I & II Dressage Show Report by John Simpson

John reported on the ARAB, Inc. show he just managed in May at the National Equestrian Center, a possible venue for the 2018 Classic, as the Coliseum will not be available for our June date. We would be sharing the NEC with a Connemara show. John found the NEC ran about $350 more per day than the State Fairgrounds. Stall fees would be $20 more per stall there than at the Fairgrounds. If the show is held locally at the IL State Fairgrounds, we will have a one ring show with long days, possibly 7am-10pm. Directors will be voting on the venue electronically so more directors can weigh in on this important decision than were present today.

Treasurer’s Report by Katie Keim

IceBreaker, managed by Teresa Litchfield, cleared $383.25. CLD has $25,717.56 in savings and $6,574.69 in the checking account.

Directors Reports

Teresa suggested a raffle as another fund raising idea. She can get two $500 Lowe’s cards at a discount. If each member sold five $20 tickets, a tidy sum could be raised for a retailer throughout the Midwest that has products of use for about any household. Alice mentioned The Dressage Foundation has an on-line auction going now that includes the offer of several clinicians. It would be an easy way to secure a new low-cost clinician for the grassroots members of the club and donate to TDF.

The next meeting of the CLD Board will be at StarWest on July 29 at 2 p.m.

At 3:35 p.m. Kelly motioned and John seconded for adjournment.

April 8, 2017 Meeting Minutes

The meeting was called to order at 2:17 p.m. by President Judy Nordstrom. Attendees included Alice Martin, John Simpson, Martin and Malcolm Kuhn, Teresa Litchfield and Leslie Burket.

Email Discussions

  • Martin motioned and Kelly seconded to approve the March 25, 2017 CLD meeting minutes. The minutes were approved on March 28, 2017.

Secretary Report - Leslie Burket Reporting

  • The minutes from Saturday, March 25th meeting, were compiled, reviewed and posted to WriteBoard on March 27th for board review.

Treasurer Report - Katie Keim Reporting in absentia

  • Current Bank Balance $6,754.19
  • CD Balance $25,708.15

Membership Report - Kelly Griffith Reporting in absentia

  • Kelly reports that we have three new members, bringing our membership to 50 for 2017.

Awards Banquet

  • Steve Todd has been very helpful in providing information about the Motorboat Club as the location for our 2017 Awards Banquet. Judy and Teresa were able to take a tour of the recently renovated facility and met with Chef Jimmy O, a well known local chef. They were impressed with the facility, menu, prices, availability of the AV equipment and the generous space, resulting in a signed contract for our banquet!

Symposium

  • Discussion continued for the Susanne von Dietze lecture, dinner and silent auction in June. After reviewing our options, the decision was made to recommend the Motorboat Club for this function.

Schooling Shows

  • It was suggested that we offer sponsorships for classes at IceBreaker and Firecracker, similar to CLD Classic class sponsors. The idea was a hit and IceBreaker immediately had five $10 sponsors and one sponsor for Firecracker. Teresa will add the sponsorship option to the show bills for each show, hoping to generate additional support.
  • John will get Teresa the ribbons for IceBreaker and FireCracker.

CLD Classic Show 2018

  • Because construction for the Coliseum repairs does not have a timeline yet, and is still not underway, it was decided to look to other facilities for our 2018 show. Judy was able to secure our standard weekend dates, June 23–24, 2018, at the National Equestrian Center (NEC). John Simpson has agreed to be our Day Manager for the show.

Director’s Reports

  • Paula Briney submitted the following: Betsy Steiner will be at Pratense Farms on July 21–23, 2017 and October 13–15, 2017. Paula is still working on a future clinic with Jennifer Kotylo with a target date of May 6–7. It has not been decided if any of these clinics will be CLD sponsored.
  • John Simpson reports that, after visiting the fairgrounds, there is no evidence of any construction work being done on the Coliseum. Enclosing the north and south sides of the covered outdoor arena is underway. The Food Arama area has been converted into a small arena, not large enough for a 20 x 60 dressage arena.

New Business

  • In support of the 2017 USDF Annual Convention, it was agreed that we would like to donate $300 toward the Board of Governor’s Friday afternoon snack break. Voting will occur online.

Our next meeting will be Saturday, June 3, 2017, at 2 p.m. in the StarWest Lounge.

John motioned and Teresa seconded for the unanimous 3:20 p.m. adjournment.

Respectfully Submitted,
Leslie Burket – CLD Secretary

March 25, 2017 Meeting Minutes

The meeting was called to order at 2:12 p.m. by President Judy Nordstrom. Attendees included Alice Martin, Teresa Litchfield, Leslie Burket and Martin, Kate and Malcolm Kuhn. Kelly Griffith and Jordan Wilton were phone attendees.

The President asked all officers to update their job descriptions to assist the next person to hold that office. She also announced that our liability insurance has been renewed at a lower price this year.

Email Discussions

  • Martin motioned and Alice seconded to approve the January 28, 2017 CLD meeting minutes.
  • Paula moved and Teresa seconded to approve the February 19, 2017 CLD meeting minutes.
  • Both were approved unanimously.
  • Going forward, we all need to be more responsive to the electronic requests to have the minutes approved. Judy will first send out an email requesting a motion and a second to approve the minutes. Once she has that information, she will contact Martin who will send out an email with the voting tool for the minutes. That will be the only place for voting. The hope is that we can cut the process from several weeks to several days.

Treasurer Report - Katie Keim Reporting

  • Current Bank Balance $6,754.19
  • CD Balance $25,708.15

Membership Report - Kelly Griffith Reporting

We are up to 47 members for 2017. With IceBreaker on the horizon, It is anticipated that there will be riders that will sign up for CLD memberships. A reminder will be sent to those that have not yet renewed their current CLD membership.

Webmaster Report - Martin Kuhn Reporting

  • Two newsletters have been sent out since the last report.
  • There are currently 141 subscribers.
  • Average opening rate of email newsletters is holding steady at around 50%.
  • Website traffic is up slightly from last month.


Social Media - Jordan Wilton Reporting

  • FaceBook has 568 likes.
  • Twitter remains steady at 41.

Newsletter

The February newsletter went out in March. Alice is preparing the next newsletter as we meet.

Awards

Teresa has ordered the saddle pads, having secured a great deal! We did some brain storming about options for future year end awards. It was suggested that a survey be shared with membership for feedback on year end awards.

Symposium

  • There will be a three day Susanne von Dietze clinic which will be held at StarWest on June 16th, 17th, and 18th, 2017. Lunch and a lecture will be included for all riders and auditors as part of their fee. Alice moved that CLD host the clinic and Kate seconded. It passed unanimously and CLD will sponsor the clinic as an Education event.
  • Kate has not yet been able to contact George Williams.


CLD Fund Raiser

As CLD will not be hosting a recognized show this year, it has been suggested that we have a fund raiser to generate some income. A variety of fund raising ideas was put forth but a silent auction with an accompanying dinner appears to be the winner. The date for this dinner and silent auction will be June 17th, during the Susanne von Dietze clinic. Look for details to follow.

CLD Classic Show

  • Follow up discussion for the 2018 CLD show included a review of potential venues.
  • Judy will contact NEC and see if there are dates available for the show. Also, remaining at the fair grounds, using only one arena, is an option.
  • Molly Fine is available to manage the show if there are no date conflicts.
  • CLD has been approved to offer the following Championship classes:
    1. FEI North American Junior and Young Rider Championships (NAJYRC)
    2. FEI Children Dressage National Championships
    3. USEF Junior and Young Rider Dressage National Championships
    4. USEF Pony Rider Dressage National Championships
    5. USEF Young Adult ‘Brentina Cup’ Dressage National Championships
    6. USEF Young and Developing Horse Dressage National Championships

Illinois Horse Fair - Paula Briney Reporting

  • Thank You Centerline Dressage for your generous sponsorship of the Melanie Michalak musical freestyle demonstration and lecture. The freestyle demonstration was represented by Classical Dressage riders Madison Godart and Susan Rosse while Marilyn Weber and Keri Simpson represented Western Dressage. They showed the progression of dressage using music. Both the lecture and demonstration were well attended.
  • Overall horse fair was well run and attended despite the issues with the coliseum and closure of the outside covered arena.

New Business

  • Ken Levy, Region 2 Director, sent a reminder throughout Region 2 that there are sponsorship opportunities available for the 2017 USDF Convention in Lexington, KY. CLD would like to make a contribution but the amount has been tabled until our next meeting. He requested all contributions be submitted by April 22nd.

Our next meeting will be April 8, 2017, at 2 p.m. in the StarWest Lounge.

Alice motioned and Teresa seconded for the unanimous 3:41 p.m. adjournment.

Respectfully Submitted,

Leslie Burket – CLD Secretary

February 19, 2017 Meeting Minutes

CLD Board Meeting Minutes February 19, 2017

The meeting was called to order at 2:03 p.m. by President Judy Nordstrom. Attendees included Kelly Griffith, Katie and Anastasia Keim, Teresa Litchfield, Alice Martin, John Simpson and Marilyn Weber.

Without a quorum, Minutes and the Treasurer’s report were unable to be voted upon. The President asked all officers to update their job descriptions to assist the next person to hold that office. It was suggested to begin the duties of each office with appropriate details from the By-Laws pertaining to duties and a time line for what is to be performed when in that office.

Treasurer Report • Katie Keim Reporting

  • Current Bank Balance $7,167.19
  • 2017 net loss ($56.49)
  • CD Balance $25,705.61

Membership Report • Kelly Griffith Reporting

  • We have 45 members for 2017.

Reader Newsletter • Alice Martin Reporting

  • All items are ready to go to press except the January 28th Minutes.

Classic Show

The 2017 Classic is cancelled. There was a long discussion about holding the 2018 Classic at the National Equestrian Center in Lake St. Louis, MO. Without a manager for the show, the decision to move there was tabled.

Schooling Shows

Teresa agreed to receive entries and manage both shows. As she wants to show her horse as well, Jordan Wilton has offered to help day manage IceBreaker and John has offered to help day manage FireCracker.

New Business

  • Marilyn Weber and Paula Briney will be representing CLD at the Illinois Horse Fair in Instructor Melanie Michalak’s Freestyle Clinic. CLD is sponsoring the hour on March 3 & 4 at the Illinois State Fairgrounds.
  • A long discussion followed on fund raising ideas for 2017. A raffle and/or silent auction with an accompanying dinner appears to be the consensus. All members need to think about donations of items to the auction, both personal and from businesses you patronize.

Our next meeting will be March 25, 2017, at 2 p.m. in the StarWest Lounge.

Alice motioned, everyone seconded for the unanimous 3:18 p.m. adjournment.

Respectfully Submitted, Alice Martin, Recording Secretary

January 28, 2017 Meeting Minutes

The January meeting was called to order at 2:10 p.m. by President Judy Nordstrom. Attendees included Paula Briney, Martin and Malcolm Kuhn, Katie and Anastasia Keim, Teresa Litchfield, Alice Martin, Marilyn Weber, Jordan Wilton and Leslie Burket. Jeanne Craver joined us later.

Treasurer Report - Katie Keim Reporting

  • Current Bank Balance: $7,232.19
  • CD Balance: $25,697.10
  • CLD had a profitable year, showing a net profit of $518.73!
  • 1099’s have been mailed
  • Katie is preparing the 990-N for submission to the IRS.

Membership Report

Kelly reports that we have 43 members.

Webmaster Report - Martin Kuhn Reporting

  • Three email newsletters have been sent since the last meeting.
  • There were 144 subscribers with about 50% of subscribers opening the emails.
  • Traffic on the website is down by about half since December.

Social Media - Jordan Wilton Reporting

  • CLD Facebook has 565 likes, an increase of over one hundred likes.
  • Twitter followers increased a bit to 41.

Newsletter

Alice said our next issue of The Reader will be issued within a couple of days.

Awards

Teresa has a reminder for all riders: The last date to submit scores for year end scores for 2017 will be October 15, 2017. Scores received after that date will not be eligible for 2017 awards.

Awards Banquet

  • It was suggested that we start scoping out locations for our awards banquet while there are still options. Leslie suggested the Springfield Motor Boat Club. Steve Todd is a member and said they have a great chef, do their own cooking and the environment is quite pleasant. We will follow up.
  • The date for the Awards Banquet will be November 4th, 2017.

Schooling Shows

  • The IceBreaker show will be at Tower Hill on April 22nd, 2017.
  • The FireCracker show date will be July 8th, 2017.
  • Teresa has volunteered to do all the pre-show manager tasks for both shows. However, she will need a day manager on show day to cover for the time while she rides.
  • Jordan volunteered to work with Teresa for IceBreaker.
  • Teresa will contact Nancy Rosse to see if she would like to help with FireCracker.

Horse Fair – March 3, 4, 5 2017

  • Paula Briney shared with us what information she has about the Horse Fair at the IL Fairgrounds.
  • The estimated cost for the Coliseum renovation is $8.5m. No current timelines for repairs.
  • There is activity around the Food-Arama area, including the addition of footing.
  • The north and south (long) sides of the covered arena are scheduled to be enclosed. Nothing will be done to the east and west (short) ends. The date of this update is not currently known.
  • CLD will sponsor the Melanie Michalak freestyle clinic. Paula Briney is the clinic organizer.
  • There was some discussion about having a ‘ride a test’ clinic at a future Horse Fair.
  • Alice moved and Marilyn seconded that CLD purchase a $200 Horse Fair sponsorship that will include six day passes. The vote passed.
  • Paula suggested we consider cancellation insurance due to the many fairground renovations that could impact our show.
  • As our June show may be smaller than usual, we may want to secure additional sponsorships to help cover our expenses.

New Business

  • Charles Craver, a landmark in the Arabian horse world, passed away on December 30th, 2016. To honor this great horseman, there will be a Memorial on April 15th, 1pm, at the Sangamon County Fairgrounds. Contact Alice Martin for additional information.
  • Judy attended the Round Table discussion at the 2017 USDF Convention in hopes of securing some new ideas on how to increase GMO membership. Although she garnered some ideas, CLD will be looking to membership for new ideas to generate more volunteers from our club members.
  • StarWest will host a CLD Education evening and potluck on Saturday, February 11th at 5:30 p.m. We encourage all members to join us for this evening of good friends and great food. Kate and Martin will inspire us with a discussion on Setting Our Goals.
  • Jeanne Craver needs the information to compile the 2017 CLD Omnibus by February 25th.
  • Martin is planning on updating and consolidating online nomination and score submission forms.
  • To keep our job descriptions current, Judy requested board members update their position descriptions.

Our next meeting will be on Sunday, February 19th, 2017, 2pm in the StarWest Lounge. The March meeting will be on Saturday, March 25th at 2pm in the StarWest Lounge.

Marilyn motioned and Paula seconded for the unanimous 3:36pm adjournment.

Respectfully Submitted, Leslie Burket CLD Secretary

November 5, 2016 Meeting Minutes

The meeting was called to order at 2:08 p.m. by President Judy Nordstrom. Attendees included Kelly Griffith, Paula Briney, Martin, Kate and Malcolm Kuhn, Katie and Anastasia Keim, Teresa Litchfield, John Simpson, Alice Martin, Marilyn Weber, Jordan Wilton and Leslie Burket. Sue Graham joined us later.

Electronic Discussions

  • Martin motioned, and Jordan seconded, that CLD subsidize $6.00 for each meal at the Awards Dinner, bringing the price per person to $25.00. The proposal passed with two votes against.
  • The September 2016 minutes were approved electronically.

Treasurer Report:

  • Current Bank Balance $8,569.00
  • 2016 net income $1,851.68
  • CD Balance $25,693.25


Membership Report
Kelly reports that we finished out 2016 with 90 members. Time for all to renew as several have already done!

Webmaster Report

  • Three email newsletters have been sent since the last meeting. There were 144 subscribers with about 50% of subscribers opening the emails.
  • Traffic on the website is nearly three times what it was last month!
  • CLD Facebook has 553 likes, up slightly.
  • Twitter followers increased a bit to 40.

Reader Newsletter
Alice requested that all newsletter content be submitted to her as soon as possible. Martin said the target distribution date will be November 8th.

Awards

  • Teresa has all awards ready for the banquet.
  • Jordan has collected and logged all submitted scores for the awards.

Symposium Kate reported that George Williams will be the clinician for CLD’s Education event. The clinic will be moved from the spring to the fall due to George’s schedule.

Awards Banquet

  • Paula reports that banquet invitations have been mailed. November 15th is the cut-off date to RSVP. She has already received three checks.
  • Drink tickets will be used this year. There will be a separate ticket for beer, wine and soda.
  • Decisions for the special awards will be made this week.

Nominations

  • Membership completed voting for the 2016 Slate of Nominations. We welcome Kate Fleming-Kuhn, John Simpson, Marilyn Weber and Jordan Wilton back to serve for two years on the CLD Board of Directors.
  • The Board voted and the new officers will be: President is Judy Nordstrom, Vice President is Kelly Griffith, Treasurer is Katie Keim and Secretary is Leslie Burket. Paula moved and Teresa seconded to accept the new officers. Congratulations to all!

Classic Show

  • The Fairground Board has announced that due to structural wear and tear, The Coliseum, one of our arenas used at our Classic Show, is in need of repairs and is currently unavailable for use. As it has not been announced when the construction will commence, we will need an alternative site. When a lively discussion as to an alternative location did not produce any options, it was decided that we will alter our format this year. Rather than the standard two arenas, we will only have one arena – the covered arena at the fairgrounds. We will still have stabling, warm-up areas and food available. Classic 2017 will be a one arena, two day/two show weekend. In consideration of Regional Qualifying guidelines, we will have two judges that will rotate to insure riders will have an opportunity to show/qualify under each judge. To accommodate as many riders as possible, we may run long days. Paula motioned, Marilyn seconded and the vote was unanimous.
  • Discussion for a new manager for the 2017 CLD show has been tabled until our next meeting.

Michalak Clinic

  • Paula reports that the clinic was very successful. Of the 13 participants, there were seven CLD members and six Pony Club members. Expenses were shared by the two groups. Melanie will return on December 9th and 10th for those that want to finish up their existing freestyles. Contact Paula Briney if you are interested in attending the follow-up clinic.

Happy Birthday!

  • We took a short break to sing Happy Birthday to Brett Fisher and have a piece of birthday cake! Happy Birthday, Brett!

New Business

  • Dates for the 2017 schooling shows have been set. IceBreaker will be April 22nd and FireCracker will be July 8th.
  • Omnibus – Paula motioned and Jordan seconded to purchase a one page ad in the 2017 Region 2 & Region 4 Omnibus for $180.

Our next meeting will be January 14, 2017, at 2 p.m. in the StarWest Lounge.

Jordan motioned, Teresa seconded for the unanimous 3:05p adjournment.

Respectfully Submitted,
Leslie Burket – CLD Secretary

September 18, 2016 Meeting Minutes

The meeting was called to order at 2:10 p.m. by President Judy Nordstrom. Attendees included Paula Briney, Kelly Griffith, Kate Fleming-Kuhn, Sue Graham, Katie and Anastasia Keim, Martin and Malcolm Kuhn, Teresa Litchfield, and Alice Martin.

Meeting Minutes 

  • The August minutes were approved electronically.

Treasurer Report

  • Current Bank Balance $9,937.73
  • 2016 net income $6,870.07
  • CD Balance $25,680.82
  • 2016 Classic Income $5,797.51 (final figure)

Membership Report

  • Kelly reports we are steady at 83 members, but have received our first 2017 membership.

Webmaster Report

  • Martin reported that 1 email newsletter has been sent out since the last meeting. There were 135 subscribers with above 51% of subscribers opening the email. There were 257 total openings of the newsletter.
  • Traffic on the website is down slightly from July.
  • CLD Facebook has 546 likes, up slightly.
  • Twitter followers unchanged at 39.

Reader Newsletter

  • The next newsletter needs to contain a reminder to get scores in for the Awards Banquet, a 2017 membership blank, information about the Melanie Michalak clinic.

Michalak Clinic

  • The decision to additionally subsidize the Friday night lecture at $100 is contingent on the date of the Awards Banquet. The Board will vote electronically on the matter when the date of the Awards Banquet has been established.

CLD Classic

  • President Nordstrom reported for John Simpson that Judges Fran Dearing-Kerr and Dinah Babcock have been hired for 2018.

Teresa moved and Katie seconded for the unanimous adjournment at 3:09 p.m.

Respectfully submitted,
Alice Martin, sitting in for CLD Secretary Leslie Burket

August 13, 2016 Meeting Minutes

The meeting was called to order at 2:08 pm by President Judy Nordstrom. Attendees include Teresa Litchfield, Katie Keim, Kate Fleming-Kuhn, John Simpson, Alice Martin, Leslie Burket, Jordan Wilton, Martin Kuhn and Malcolm Kuhn. Paula Briney and Marilyn Weber joined us later.

Electronic Voting

  • June Minutes: Kate moved and Martin seconded to approve the June minutes electronically on 6/30/16.
  • Lilo Fore Clinic: Due to the unusually high temperatures and bright sun forecasted for Lilo Fore clinic on June 27th and 28th, Paula Briney proposed to move the clinic to the covered arena at the Illinois State Fairgrounds. The arena is available for $350 per day and stabling will be $27.50 in Barn 14, which Paula recommended the club subsidize. This was presented to the board. The electronic vote was 7-2 in favor of not moving the clinic.
  • The Board voted electronically, on 7/31/16, to hire Fredbird to attend the Welcoming Party at the USDF Convention in St. Louis. The date will be December 1st and the fee is $350. The application is being prepared.

President's Report

  • The Secretary of State filing fee has been submitted.
  • The USDF Competition License has been submitted.
  • We have received approval to host the Young Rider, as well as the Young Horse, classes at CLD Classic shows in 2017.
  • The date for the 2017 Classic Shows was incorrect, and has since been corrected, in the 2016 Omnibus.
  • Judy reminded us that it is time to start thinking about a slate of officers for the next term.
  • There was club concern that the schooling show judges were not being adequately compensated for their time. The compensation for the show in question had been agreed upon before signing the contract and included monetary compensation as well as two ‘free’ stalls at the Classic Shows. This was a win/win for the judge and CLD. When appropriate, we may us this option in the future.
  • USDF Convention
    • The Ruth Arvanette Grant is available to a group member to attend the annual convention by providing funds to help cover the costs of attending. The application must be submitted to USDF no later than 8/31/16.
    • We will not be providing any goodies to go into the USDF goodie bag for attendees.
    • Paperwork has been submitted for Leslie Burket to attend the USDF Convention as the GMO Delegate for CLD.
    • USDF is encouraging all GMOs to submit nominations for the following awards:
      • Newsletter Awards: designed to recognize outstanding efforts by GMOs who produce newsletters.
      • GMO Website Awards: designed to recognize GMOs that create and maintain web sites.
      • Regional GMO Volunteer of the Year: designed to recognize volunteer efforts on the local level.
      • USDF Volunteer of the Year: recognizes a USDF member who has demonstrated exceptional commitment towards carrying out USDF’s mission.
      • Youth Volunteer of the Year: designed to recognize one outstanding youth volunteer who demonstrates a commitment to USDF’s mission through exceptional volunteer effort and commitment.

Treasurer Report

  • Current Bank Balance $13,249.82
  • CD balance is $25,680.82
  • Lilo Fore Clinic Net Income: $132.17
  • IceBreaker Net Income: $413.25
  • FireCracker Net Income: $714.50
  • Classic Net Income: $5,797.51
  • Total Net Income: $6,520.07

Membership Report

Our membership remains steady at 83 members.

Webmaster Report

  • Martin reported that 2 email newsletters have been sent out since the last meeting. There were 136 subscribers, down one from the previous mailing.
  • Average opening rate was right around 50% which is down about 10%.
  • Click rate continues to hover between 30 and 35%, a slight increase.
  • Traffic on the website is still down from June’s spike and on par with April/May traffic.
  • CLD Facebook has 541 likes, up marginally. People like pictures and ride times. Twitter followers are down one to 38.

Reader Newsletter

The newsletter is currently being compiled.

CLD Classic I & II

John reports that all TD reports from Classic were favorable. Judges for 2017 are Melissa Creswick and Dolly Hannon. The show committee will select the judges for 2018.

Awards

  • During a lively discussion as to selecting our new embroiderer for our year end awards, Paula recommended Besco Awards, located in Antioch, IL. They have been doing her embroidery work for years and, as they already have our artwork, there will be no additional setup charges. We will ask Besco to bid for our next awards order.
  • Year-End Awards – Don’t forget to submit your scores for Year End Awards at centerlinedressagescores.com by October 15.

Symposium

  • Kate has nothing to report at this time.

Director’s Reports

  • Paula presented an opportunity for our grass roots riders. She offered to host a freestyle clinic with Melanie Michalak on October 29th and 30th. Melanie has agreed to 8 to 10 riders per day and her fee will be $600 per day plus mileage and food. The clinic will be available to CLD members only and the target audience will be riders that rarely attend clinics. CLD will subsidize $40/ride and preference will be to the lower level riders. Alice moved and Teresa seconded to move forward with this clinic. The vote was unanimous to support this effort. At the next meeting we will discuss the option for a potluck dinner and/or a lecture on Saturday night.

Our next meeting will be in the StarWest Lounge at 2:00 p.m. on Sunday, September 18, 2016.

Respectively Submitted,
Leslie Burket, CLD Secretary

June 18, 2016 Meeting Minutes

The meeting was called to order at 2:05 pm by President Judy Nordstrom. Attendees include Alice Martin, Leslie Burket, Martin Kuhn, Malcolm Kuhn, Kim Jones, Teresa Litchfield and John Simpson.


Meeting Minutes

The April minutes were approved electronically as we did not hold a board meeting in May.

Treasurer Report

Unable to attend, Katie provided the following report updates:

  • Current Bank Balance $3,409.39
  • 2016 net loss ($3,331.75)
  • CD Balance $25,669.83

Membership Report

Kelly reports that with three renewals, we now have 83 members. She received a new member form but is waiting for the check, which was not included with the membership form or in the count.

Webmaster Report

  • Martin reported that 2 email newsletters have been sent out since the last meeting. There were 125 subscribers for the first newsletter and 137 for the second newsletter. Average opening rate has increased to almost 60%, up about 10%. Click rate (subscribers who open the email and then click on a link) is still around 30%.
  • Traffic on the website continues to increase, with the number of monthly visitors about double from what it was in December 2015.
  • CLD Facebook has 534 likes, up from 510.
  • Twitter followers have increased from 37 to 39.
  • While this has no impact on any of the above statistics, one subscriber opened the newsletter 794 times.

Reader Newsletter

The next newsletter is ready to go out.

CLD Classic I & II

  • Kim Jones has several open volunteer positions including a scribe and a Sunday morning Safety Officer. We were reminded that the Safety Officer should be dedicated to that position and will meet with the TD to share our safety plan. An EMT will also be on the show grounds. Alice will fill the Sunday afternoon scribe position.
  • John will pick up the arena from StarWest. He has a ring crew to set up the arenas.
  • We have 113 scheduled rides for the Saturday show and 114 for Sunday.
    Kim will not be at the horse show. Do we need to find another ‘ice cream donor/distributor’?
  • The Friday night chicken dinner will be served from 5 until 7pm.
  • The ‘stall cleaner’ has asked that he be paid directly for cleaning stalls after the show as the state is behind on his payments.

Awards

  • Teresa brought us up to date on the awards that are in our inventory and potential uses for them.
  • Also discussed were some ideas for future awards as well as options for those that win two awards.
  • After a discussion about the embroidery for saddle pads, it was decided to secure bids for our next order.

Symposium

  • Kate reports that eight riders have been selected for the Lilo Fore clinic that will be held on June 27th and 28th at StarWest. Rider bios will be available.
  • Alice will be our ‘Lunch Lady’ for the clinic.
  • Although auditing is encouraged, with an option for lunch, not many have yet committed.
  • Kate proposed a flyer be posted at the CLD show. Perhaps it could also go in the packet.
  • It has been proposed that we ask Rachel Hill-Jordan to provide an ‘article’ about her experience riding with Lilo Fore in the clinic.

Director’s Reports

  • Paula reports that the ring has been rented to the Morgan Jubilee Show in August and the Abu Show in September. Assistance will be needed to set the ring up for these two shows, as well as CLD Classic.
    Rental for the ring is $50, setup service is $35 and that info is included on the Rental Form.
  • She also needs to know how many stalls (day or overnight) will be needed for FireCracker in July.

New Business

  • It was recommended that bios for the new board members be created (John and Jordan).
  • Time to start thinking about recommendations for the slate of officers.

Our next meeting will be in the StarWest Lounge at 2:00pm on August 13, 2016.

Leslie moved and Martin seconded to adjourn at 3:24 p.m.

Respectively Submitted,
Leslie Burket, CLD Secretary