July 14, 2018 Meeting Minutes

The meeting was called to order by Judy Nordstrom @ 2:07pm. Present were Alice Martin, Teresa Litchfield, Leslie Burket, John Simpson, Jordan Wilton and Kelly Griffith. Paula called in but the connection wasn’t always clear.

Electronic Discussions:

  • On June 15th, Alice Martin made a motion, and Martin Kuhn seconded, to accept the CLD Board minutes for the June 9th, 2018 meeting. The minutes were approved.
  • On July 18, Teresa Litchfield motioned, and Alice Martin seconded, to hold a CLD sponsored clinic featuring George Williams on September 22-23, for up to 10 rides per day for a day rate of $1500. The motion passed unanimously.
  • On July 18, Paula Briney made a motion which Alice Martin and John Simpson seconded, to nominate Marilyn Weber and Alice Martin to the Nominating Committee. The motion passed unanimously and the committee now consists of Paula Briney, Marilyn Weber, Alice Martin and Judy Nordstrom.

President Judy Nordstrom

Judy started our meeting with the need for a nominating committee to be established as our deadlines are rapidly approaching. She is encouraging all to look wide and deep among our membership to bring in some fresh ideas and talents. Paula joined the discussion (by phone) and volunteered to chair the Nominating Committee. Leslie moved and Alice seconded that Paula chair the nominating committee. Vote was unanimous. Paula will recommend the members of the committee via email.

VP/Membership – Kelly Griffith

Kelly reports that we currently have 60 members.

Treasurer – Katie Keim

  • Current Bank Balance: $20,000.06
  • GL Bal: $13,450.72
  • CD Balance: $25,770.71
  • Net Income/loss: $2,783.30 net income


DIRECTOR’S REPORTS:


John Simpson – CLD Classic Show

  • John reports that the show went well and riders were fine with the 7a – 7p schedule.
  • Waiting for the Fair Grounds to submit their invoices for payment.
  • The judges were reversed on scores sent in for the rides on Saturday and Sunday.
  • USDF has fined CLD $250 for not sending our scores in on time. Alice volunteered to send a letter, seeking an explanation and resolution of the situation.
  • USEF has a requirement that all fees due them be electronically submitted within ten calendar days of the completion of the competition. The treasurer had problems submitting the funds electronically so Judy paid the $2560 USEF fees electronically. Going forward, both the management team and the Treasurer need to be synched up so these payments are processed as soon as possible.

Teresa Litchfield – FireCracker Schooling Show

  • Teresa reported that the show, held on July 7th, at Tower Hill, went smoothly and riders seemed pleased with the event. Sally Atterberry was the manager and Kim Krieckhaus the judge. Classical and western dressage classes, as well as some fun classes, were offered.
  • Discussion continued about organizing a ‘cheat sheet’ for future schooling show managers and secretaries. This should help bring continuity to our schooling shows as well as provide a guide for the management team. Teresa has volunteered to put something together for us to review.

Our next meeting will be Saturday, September 15th, at 2:00 p.m. in the StarWest Lounge.

The meeting was officially adjourned at 3:34pm.

Respectfully Submitted, Leslie Burket

April 29, 2018 Meeting Minutes

The meeting was called to order at 2:15 p.m. by President Judy Nordstrom. Paula Briney, Kelly Griffith, Chrissy Jacobs (arriving at 3:05 pm), Katie Keim and Anastasia, Teresa Litchfield, Alice Martin, John Simpson and Marilyn Weber were present.

Classic Volunteer Coordinator - Judy Nordstrom

Judy is looking for volunteers for ring setup on Thursday, June 21, at 3 p.m. Also needed is another scribe and a steward from 11-1 p.m. and 5-7 p.m. on Saturday, June 23, as well as on Sunday from 11-1. Because we only have one competition ring this year while the Coliseum is being repaired, the competition will run from 7 a.m. to 7 p.m. with the judges taking separate lunch breaks. One office volunteer is needed for each morning and afternoon shift on Saturday and on Sunday. Leslie Burket and Brett Fisher have volunteered for the other scribe and steward hours each day. Donna and Kent Jacobs have volunteered to serve as Safety Officers. The vet on call is Dr. Kate Luthin. In a discussion of the Friday night exhibitor’s dinner, furnished by John and Nancy Simpson, Alice volunteered to bring five gallons each of ice tea and lemonade. Paula Briney is furnishing the cookie dessert. Officers will furnish soda 12-packs.

Web Report – Martin Kuhn

  • One email newsletters sent out since last report.
  • 134 subscribers, down from 135; 1 unsubscribe from a lapsed member
  • Next email newsletter will be sent to 137 subscribers
  • Average opening rate: ~54% – up noticeably
  • Website Traffic (February 24 - April 28)
  • Visits up 6.4% year over year
  • Page views up nearly 16% year over year
  • Unique visitors up nearly 26%
  • Visitors coming 50% from search, 40% directly typing address, 7% from social (FaceBook mostly & Twitter)
  • Geographic Popularity: 90% US, 7% UK & Canada, 1% Australia
  • China, Germany, Netherlands, Sweden, Switzerland, & Singapore round out top ten countries
  • Facebook followers are up noticeably to 649.
  • Twitter followers are up slightly to 47.

Treasurer Report - Katie Keim

Loss for 2018 thus far is ($2,340.45). Bank balance for checking through March: $8744.99 CD balance: $25,765

Newsletter – Alice Martin

The March Reader was published on March 25.

IceBreaker - Teresa Litchfield, Manager

Teresa reported a successful show with 29 horse and rider combinations and 48 rides performed. The $248 profit has not subtracted the cost of ribbons.

Post show compliments were received from Rachel Hill Jordan and Marsha Harshman.

Awards - Teresa Litchfield

Teresa asked the amount of money for Awards be increased. Paula moved that every owner and rider enrolled in the CLD Awards program either perform three volunteer hours for CLD or pay $50. Attendance at three Board meetings would also qualify as volunteer hours. The deadline for volunteer hours, or payment, would be the same as the submission deadline for Awards each year. Teresa seconded. The Board approved unanimously.

Symposium - Kate Fleming-Kuhn

Paula said she would ask Betsey Steiner if she would be willing to do a lecture for CLD when she comes to Pratense Farms in the fall.

The meeting adjourned at 3:50 pm.

Next meeting: Saturday, June 9th, at 2:00 p.m. in the StarWest Lounge.

Respectfully Submitted,
Alice Martin,
Recording Secretary

February 24, 2018 Meeting Minutes

The meeting was called to order at 2:20 p.m. In attendance: President Judy Nordstrom, Kelly Griffith, John Simpson, Kate Fleming-Kuhn and Malcolm, Katie Keim and Anastasia, Paula Briney on phone, Alice Martin and Chrissy Jacobs.

Chrissie reported on a trip to Parkway Printers with Judy where they looked at wicking jackets and T-shirts as possible fundraisers. The Board will have an online vote about ordering t-shirts and jackets.

Judy announced she is looking for a Volunteer Coordinator for the CLD Classic. There was a discussion on requiring three hours of volunteer time or a payment of $100 for each horse owner or lessee in order to take part in CLD Awards program.

There was discussion on appointing Chrissy Jacobs as our replacement membership secretary. Vice President Kelly Griffith has continued functioning as membership secretary as her replacement has not fulfilled the duties.

Illinois State Fairgrounds Report – Paula Briney

  • The Capital Development Board has been hired for the repair of the Coliseum. Work is due to start on May 1 with a seven million dollar budget. They will start on the Coliseum interior and then move to the exterior. Paula noted that the inside walls in the covered arena are now white and there are bleachers now on both long sides. Barn 13 is due to be repaired by mid-May in time for the CLD Classic in June. They will start on the interior of the 25 Series.

Membership Report – Kelly Griffith

  • Since the January Board meeting, four renewals have been received, giving us 42 members thus far for 2018.

Web Report – Martin Kuhn

  • Two email newsletters sent out since last report. We stand at 134 subscribers, down from 135 (1 bounced back email). Our average opening rate is at around 47%.
  • Website Traffic spiked noticeably after most recent update but still below what we had last year at this time.
  • Facebook followers are up slightly to 637. Twitter followers are down slightly to 45.

Treasurer Report - Katie Keim

  • Final 2017 numbers: Current bank balance is $8999.64; savings balance is $25,754.80. Loss for 2018 thus far is ($1683.69).
  • The tax return has been filed. There were no 1099’s this year as the 2017 Classic was not held.

Newsletter – Alice Martin

  • February Reader was electronically distributed on the 17th. Paper copies were mailed. Judy noted it would require a By-Laws change to put the Reader on a quarterly basis.

Symposium Report – Kate Fleming-Kuhn

  • Currently nothing on the agenda with no suggestions for an educational discussion.

Next meeting: Saturday, April 7th, at 2:00 p.m. in the StarWest Lounge.

The meeting adjourned at 3:45 p.m.

Respectfully Submitted,
Alice Martin

January 14, 2018 Meeting Minutes

The meeting was called to order at 12:15pm. In attendance: Judy Nordstrom, Kelly Griffith, Marilyn Weber, John Simpson, Jordan Wilton, Teresa Litchfield, Kate Fleming-Kuhn, Katie Keim, Paula Briney, Alice Martin, and Chrissy Jacobs.

Judy reports that the club’s insurance is up for renewal which brings to question the status of CLD Classic.

Membership - Kelly Griffith

  • Currently we have 38 members – typical for this time of year.
  • The club will work on sending out a letter to those people who have not yet sent in their membership form. We will include a membership form with the letter to make it easy for the person to fill it out and send it back to us.

Treasurer - Katie Keim

  • Final 2017 numbers: Current bank balance is $10,816.90; savings balance is $25,746.23. Not much activity.
  • The tax return has not yet been filed.

Newsletter - Alice Martin

  • Last newsletter went out in October 2017.

Social Media - Jordan Wilton

  • Currently 630 likes on FaceBook.
  • Photos get the most likes and activity on the page – please send photos and any success stories or fun news to Jordan Wilton and she will post them to the FaceBook page to generate activity.

Awards - Teresa Litchfield

  • Suggested we order new clothing for prizes. Orders can be placed through Parkway Printers for a nominal price. Additionally, the club could order a few other items to sell to members. Items can be ordered on an as needed basis and could be used as both awards or a fundraiser. Silk screening is an option.
  • Judy and Chrissy will plan to work on getting more information and will bring it to the club at the next meeting.
  • Marilyn brought painted glassware she purchased for $12 each via Kathryn’s Custom Art. Glasses could be ordered and customized as unique prizes for both shows or year-end awards.
  • https://www.facebook.com/Kathryns-Custom-Art-1646699975586462/
  • The club would like to use these for CLD Classic show awards and would like to see if they could do other items for the year end Banquet.

Symposium - Kate Fleming-Kuhn/Judy Nordstrom

  • Currently nothing on the agenda with no suggestions for an educational discussion.
  • A saddle fitting clinic was suggested – could have a discussion with potluck followed by fittings. Paula has one planned with Pony Club and CLD could join. A date has not been decided. Paula will report back to the club.

Illinois Horse Fair etc.

  • Paula reports that Barn 13 has $100,000 allocated to repair the roof and there are no plans to close the building. Illinois Horse Fair is still going forth for March 2018. Repairs will likely occur following Horse Fair, as it is thought they will be completed in 10 weeks. Hope is that in the next two weeks Governor Rauner will have negotiated a deal to begin work on the Coliseum. The horse council will place an open letter in the State Journal-Register discussing which shows will proceed or cancel due to the current status of the Illinois Fairground Facilities.
  • Megan McIssac, from Wisconsin, will be the clinician for the dressage sessions.
  • CLD could ask her to give a talk for club members on a chosen topic or one of her own choice.
  • Marilyn moved we have a presence and give a $200 sponsorship. Teresa seconded. All approved.
  • As things are no worse than last year, the decision is to continue to have CLD Classic I & II as planned.

USDF Convention

  • In the past, CLD has donated a GMO basket for the USDF Convention as a way to represent the club at the annual USDF Convention. However, our basket has been slightly lackluster lately. We need to discuss if we want to upgrade our basket to align with those of other clubs or if we would, instead, like to make a donation to USDF.
  • Ideas to help compose a basket would be to purchase items via Amazon and have them shipped directly to the hotel where convention is being held.
  • It was suggested that whoever the club sends to the USDF Convention should be responsible for selecting items and assembling the club’s basket at the USDF Convention.
  • Marilyn moved that we donate a basket, Alice seconded. All were in favor.
  • The price of the basket will be determined on the number of the donations the club receives.

Schooling Shows

  • The 2018 dates for the schooling shows have been determined:
    • Icebreaker April 28th – Managed by Teresa Litchfield
    • Firecracker July 7th – Managed by Sally Atteberry
  • Teresa moved to hold the shows at Tower Hill this year. Alice seconded. All were in favor. They will be held at Tower Hill. Alice will secure judges for both shows.
  • Paula would be willing to hold Firecracker at Pratense. However, the facility lacks stabling and will not have a caterer. The club would offer a potluck.

The meeting adjourned at 1:37pm.

Next meeting: Saturday, February 24th at 2:00pm in the StarWest Lounge.

Respectfully Submitted,
Jordan Wilton

October 29, 2017 Meeting Minutes

The meeting was called to order at The meeting was called to order at 2:18 p.m. by President Judy Nordstrom. Attendees included John Simpson, Marilyn Weber, Leslie Burket, Katie Keim with Anastasia, Alice Martin, Paula Briney, and Kate Fleming-Kuhn.

Electronic Discussions

  • Up for re-election is Katie Keim, Paula Briney, Judy Nordstrom and Leslie Burket. Kelly Griffith has resigned as the Membership Secretary, although she is willing to help the newly elected chair until she is up to speed. The nomination committee has prepared a slate of directors that will be shared with the membership in the next newsletter. The slate consists of: Judy Nordstrom, Paula Briney, Leslie Burket and Katie Keim. Members have until midnight on October 31st to vote.
  • Minutes from the Sept. 16th meeting were compiled, reviewed and posted to WriteBoard on Sunday, September 17th. Martin Kuhn motioned and Marilyn Weber seconded to accept the minutes. Minutes were approved on September 24th, 2017.
  • Alice Martin motioned and Kelly Griffith seconded the following motion: $35 per ticket will be charged to each individual with Centerline Dressage (CLD) picking up the additional $1 expense as well as the $100 expense for the room charge. Children’s pricing, 12 and under, will be $18 per ticket. Voting results have a total of 5 approved, 1 disapproved and 1 abstained. Three opted to not vote. As the motion carries, we will charge $35 per meal. CLD will pick up $1 per meal plus the $100 room fee. Children under 12 will be charged $18.

President’s Report

  • 2017 Annual Reports from all officers and committee chairs are due to Martin by October 31st so he can prepare for the Annual Awards Meeting on November 4th, 2017.
  • Please secure and bring all items for the USDF GMO Convention basket to the Annual Awards Dinner on November 4th. We welcome a creative collection of local items to show off CLD and Illinois.
  • Membership dues were discussed in light of USDF raising various member fees. After a lively discussion, the consensus was to leave membership dues as they are.

Treasurer’s Report

Katie Keim provided the following:

  • Current Bank Balance $11,484.11
  • CD Balance: $25,733.88
  • Net Income: $4,083.70

Webmaster Report

  • Martin Kuhn reports that 2 email newsletters have been sent out since the last report.
  • There are currently 135 subscribers.
  • Average newsletter opening rate ranged from 40-43%.
  • Web traffic for October is up slightly.
  • FaceBook now has 613 likes.
  • The number of Twitter followers is up to 46.

New Business

  • After the membership voting is finalized on the slate for the ‘new’ Board of Directors, the board, as a whole (including new members), will then vote to select officers that will represent CLD as the President, Vice President, Secretary, Treasurer and Membership Secretary for the coming term.

  • John Simpson provided an update on the enclosed, covered arena at the fairgrounds. Pipe railings w/kick boards as well as ‘triangular’ corner kick boards have been added, impacting the shape and size of the corners. We will need to confirm it will still work for our dressage shows. Also, while waiting for the judge’s whistle, riders will be inside the arena as there is not sufficient room to ride around the outside perimeter.

  • Alice Martin will prepare certificates for the Most Improved Riders for the Annual Awards Meeting.

  • Paula Briney provided an update on the Coliseum. A bid has not been received to provide a cost estimate to repair the Coliseum. There is no date as to when construction may begin. She also shared some information about the various ways one can contribute to support either the Fair Grounds or the Coliseum repairs. See Paula if you are interested in making a contribution.

  • Horse Fair will be March 2 – 4, 2018 this year. Further details to follow. Paula also suggested that we need to do something to encourage the youth riders, pony clubbers and others in the area to want to participate in our dressage schooling shows. A fun show for the youth was tops on the list. Also recommended are ‘contests’ for best socks, most blinged-out saddle pad and/or helmets, boots, pants, jackets or a photography contest. We can pick and choose for different shows.

Our next meeting will be Sunday, January 14th, 2017, at 2 p.m. in the StarWest Lounge.

Marilyn motioned and Paula seconded for the unanimous 3:34 p.m. adjournment.

Respectfully Submitted, Leslie Burket – CLD Secretary

September 16, 2017 Meeting Minutes

CLD Board Meeting Minutes September 16, 2017

The meeting was called to order at 2:05 p.m. by President Judy Nordstrom. Attendees included Teresa Litchfield, John Simpson, Marilyn Weber, Leslie Burket, Kelly Griffith, Katie Keim with Anastasia, Martin with Malcolm, and Roman was with his Grandmother, Judy.

Electronic Discussions

  • Alice moved and Leslie seconded for CLD to donate $300 for the Friday afternoon snack break at the 2017 USDF Convention in Lexington. This motion was approved electronically by the board.
  • Minutes from the Sat, July 29th meeting, were compiled, reviewed and posted to WriteBoard on Sunday, July 30th. Marilyn Weber motioned and Alice Martin seconded to accept the minutes. Minutes were approved on August 11, 2017.

President’s Report

A 2018 nomination committee was organized to compile a Nominating Slate that will accommodate the publishing requirement for distribution to the membership. Paula Briney, Judy Nordstrom, Leslie Burket and Katie Keim have all agreed to serve another term and will be on the ballot. Martin will prepare the ballot to be posted for membership by the first of October. Mindy Baumann is willing to work with Kelly to assume the Membership Secretary position.

Treasurer’s Report

Katie Keim provided the following:

  • Current Bank Balance $11,244.11
  • CD Balance: $25,732.69
  • Net Income: $4,047.51

Webmaster Report

  • Martin Kuhn reports that 3 newsletters have been sent out since the last report.
  • There are currently 137 subscribers.
  • There was one hard bounce (Tiffany Wohlers).
  • Average newsletter opening rate ranged from 40-48%.
  • July-September web traffic is down a bit. June traffic is the highest for the year.
  • FaceBook now has 615 likes, up slightly.
  • The number of Twitter followers remains unchanged at 28.

New Business

  • John Simpson is ready to hire judges for the 2019 shows and accepted recommendations.
  • Through the years, two of our plaques, ‘Most Improved Rider’ and ‘Jim Kuhn Award’, have been filled with the names of many recipients, and it is now time to get new name plates for the plaques for our future riders.
  • The Christmas party was discussed and we are seeking a location. More updates to follow. 
Our next meeting will be Sunday, October 29, 2017, at 2 p.m. in the StarWest Lounge.

Leslie motioned and Martin seconded for the unanimous 3:06 p.m. adjournment.

Respectfully Submitted, Leslie Burket – CLD Secretary

July 29, 2017 Meeting Minutes

The meeting was called to order at 2:09 p.m. by President Judy Nordstrom. Attendees included Teresa Litchfield, John Simpson, Marilyn Weber, Alice Martin and Leslie Burket.

Electronic Discussions

  • On 7/25/17, Alice motioned and Kelly seconded that the 2018 Classic I and II shows be held at the IL State Fairgrounds. Approval by the board was unanimous.

President’s Report

  • Judy reports that she is currently submitting the paperwork for the 2018 Classic shows.
  • With our membership at 68 members, there was a lively, but serious, discussion as to how to enlist volunteers from our membership. Our shows are well supported but volunteer staffing continues to be a challenge.

Treasurer’s Report

Although not present, Katie Keim provided the following:

  • Current Bank Balance $11,444.11
  • CD Balance: $25,721.54
  • Net Income: $4,236.36
  • Dinner/auction Fundraiser: $4,408.92
  • von Dietze Clinic: $328.50
  • FireCracker Schooling Show: $235.25

Membership Report

  • Kelly Griffith reports that we have eight new members, bringing our members to 68 for 2017.

Webmaster Report

  • Martin Kuhn reports that since June, a total of four newsletters have been distributed of which two were newsletters and two were invitation/reminders for upcoming events.
  • There are currently 137 subscribers, down one.
  • Average newsletter opening rate ranged from 36-47%, due to the variety of topics this month.
  • For the von Dietze Banquet and Fundraiser there was a 36% opening rate for invites and reminders.
  • July web traffic is down a bit as June traffic was the highest for the year.

Social Media Report

Jordan Wilton reports that a Facebook Promotion/Ad Trial was used to track the Susanne von Dietze event.

  • The Susanne von Dietze Clinic Ad ran for 10 days preceding the event. We used the free $30 coupon from Facebook as an incentive to try their ad feature.
  • The ad reached all CLD Facebook ‘friends’ who ‘like’ the page, as well as anyone 18 and older, within 50 miles of the Springfield area.
  • Total number of people reached: 3,439
  • Total number of people reached without ad (organically): 823
  • Number met by only the ad: 2,616
  • Number of people who clicked on the ad: 287
  • Number of interactions (likes, shares, comments): 58
  • We increased the number of page likes by seven people after running this ad.
  • Jordan reports that FaceBook now has 612 likes.

CLD Classic Show

John has done some comparison checking on the prices of the IL State Fairgrounds and we will incur a substantial savings by not using the Coliseum this year. For our 2018 CLD show, we will be paying $375/day for the covered arena and Barn 13. Before the two buildings and the Coliseum were priced at $1500/day. There are no additional charges for the extended hours we are anticipating. As the Coliseum is closed, the show office will be in a room in Barn 14. The charge for stalls in Barn 14 will be $60/day/ea., as before.

Miscellaneous

  • Betsy Steiner will do a three day clinic at Pratensé Farms Farms on October 13-15, 2017.
  • Tower Hill will host a schooling show on September 23, 2017.
  • 2018 Illinois Horse Fair is March 2-4, 2018.

New Business

  • In support of the 2017 USDF Annual Convention to be held in Lexington, Kentucky, it was agreed that we would like to donate $300 toward the Board of Governor’s Friday afternoon snack break. Voting will occur online.
  • A 2018 nomination committee will be organized to compile a Nominating Slate that will accommodate the publishing requirement.

Our next meeting will be Saturday, September 3, 2017, at 2 p.m. in the StarWest Lounge.

Leslie motioned and Alice seconded for the unanimous 3:25 p.m. adjournment.

Respectfully Submitted, Leslie Burket – CLD Secretary

June 3, 2017 Meeting Minutes

President Judy Nordstrom called the meeting to order at 2:12. Also in attendance were Kate Fleming-Kuhn, Kelly Griffith, Katie Keim and Anastasia,Teresa Litchfield, Martin Kuhn and Malcolm, Alice Martin, and John Simpson.

Webmaster Report by Martin Kuhn

Two newsletters have been published since the last Board of Directors meeting. The first had an opening rate just below 50%; the second, just under 40%. We have 138 subscribers, down one from the last report. Website traffic is 5x higher than it was in March. Facebook is up slightly with 577 likes; ditto Twitter followers, 43. There are 10 paper copies being distributed, four going to non-members in 2017. Martin will send list of non-members for removal.

Symposium Report by Kate Fleming-Kuhn

The Susanne von Dietze Clinic sponsored by CLD on June 16-18 at StarWest is not completely filled. Four auditors have signed up. Lunch, including a mini-lecture, is provided in the riders’ fee and available by RSVP to auditors.

Fund Raising Dinner and Silent Auction Report by Judy Nordstrom

Several nice items have been donated for the auction at the Springfield Motor Boat Club on Saturday, June 17. Very few RSVPs have been received for the dinner and lecture by von Dietze. A sheet listing some of the items in the auction and reminder for dinner reservations will be coming out shortly. Please encourage your friends to attend a Jimmy Oh dinner in a lovely setting.

Membership Report by Kelly Griffith

Currently we have 60 members, down from the 85-90 for this same time period in the last few years. Five members joined to ride at a discount at IceBreaker. This is down from 10-15 new members joining at IceBreaker in years past.

FireCracker Report by Teresa Litchfield

Volunteers are needed, please contact Teresa at teresa.litchfield57@gmail.com or call (309) 368-9779. Lisa Holderle is judge at the CLD show held at Pratense Farm on July 8.

Classic I & II Dressage Show Report by John Simpson

John reported on the ARAB, Inc. show he just managed in May at the National Equestrian Center, a possible venue for the 2018 Classic, as the Coliseum will not be available for our June date. We would be sharing the NEC with a Connemara show. John found the NEC ran about $350 more per day than the State Fairgrounds. Stall fees would be $20 more per stall there than at the Fairgrounds. If the show is held locally at the IL State Fairgrounds, we will have a one ring show with long days, possibly 7am-10pm. Directors will be voting on the venue electronically so more directors can weigh in on this important decision than were present today.

Treasurer’s Report by Katie Keim

IceBreaker, managed by Teresa Litchfield, cleared $383.25. CLD has $25,717.56 in savings and $6,574.69 in the checking account.

Directors Reports

Teresa suggested a raffle as another fund raising idea. She can get two $500 Lowe’s cards at a discount. If each member sold five $20 tickets, a tidy sum could be raised for a retailer throughout the Midwest that has products of use for about any household. Alice mentioned The Dressage Foundation has an on-line auction going now that includes the offer of several clinicians. It would be an easy way to secure a new low-cost clinician for the grassroots members of the club and donate to TDF.

The next meeting of the CLD Board will be at StarWest on July 29 at 2 p.m.

At 3:35 p.m. Kelly motioned and John seconded for adjournment.

April 8, 2017 Meeting Minutes

The meeting was called to order at 2:17 p.m. by President Judy Nordstrom. Attendees included Alice Martin, John Simpson, Martin and Malcolm Kuhn, Teresa Litchfield and Leslie Burket.

Email Discussions

  • Martin motioned and Kelly seconded to approve the March 25, 2017 CLD meeting minutes. The minutes were approved on March 28, 2017.

Secretary Report - Leslie Burket Reporting

  • The minutes from Saturday, March 25th meeting, were compiled, reviewed and posted to WriteBoard on March 27th for board review.

Treasurer Report - Katie Keim Reporting in absentia

  • Current Bank Balance $6,754.19
  • CD Balance $25,708.15

Membership Report - Kelly Griffith Reporting in absentia

  • Kelly reports that we have three new members, bringing our membership to 50 for 2017.

Awards Banquet

  • Steve Todd has been very helpful in providing information about the Motorboat Club as the location for our 2017 Awards Banquet. Judy and Teresa were able to take a tour of the recently renovated facility and met with Chef Jimmy O, a well known local chef. They were impressed with the facility, menu, prices, availability of the AV equipment and the generous space, resulting in a signed contract for our banquet!

Symposium

  • Discussion continued for the Susanne von Dietze lecture, dinner and silent auction in June. After reviewing our options, the decision was made to recommend the Motorboat Club for this function.

Schooling Shows

  • It was suggested that we offer sponsorships for classes at IceBreaker and Firecracker, similar to CLD Classic class sponsors. The idea was a hit and IceBreaker immediately had five $10 sponsors and one sponsor for Firecracker. Teresa will add the sponsorship option to the show bills for each show, hoping to generate additional support.
  • John will get Teresa the ribbons for IceBreaker and FireCracker.

CLD Classic Show 2018

  • Because construction for the Coliseum repairs does not have a timeline yet, and is still not underway, it was decided to look to other facilities for our 2018 show. Judy was able to secure our standard weekend dates, June 23–24, 2018, at the National Equestrian Center (NEC). John Simpson has agreed to be our Day Manager for the show.

Director’s Reports

  • Paula Briney submitted the following: Betsy Steiner will be at Pratense Farms on July 21–23, 2017 and October 13–15, 2017. Paula is still working on a future clinic with Jennifer Kotylo with a target date of May 6–7. It has not been decided if any of these clinics will be CLD sponsored.
  • John Simpson reports that, after visiting the fairgrounds, there is no evidence of any construction work being done on the Coliseum. Enclosing the north and south sides of the covered outdoor arena is underway. The Food Arama area has been converted into a small arena, not large enough for a 20 x 60 dressage arena.

New Business

  • In support of the 2017 USDF Annual Convention, it was agreed that we would like to donate $300 toward the Board of Governor’s Friday afternoon snack break. Voting will occur online.

Our next meeting will be Saturday, June 3, 2017, at 2 p.m. in the StarWest Lounge.

John motioned and Teresa seconded for the unanimous 3:20 p.m. adjournment.

Respectfully Submitted,
Leslie Burket – CLD Secretary

March 25, 2017 Meeting Minutes

The meeting was called to order at 2:12 p.m. by President Judy Nordstrom. Attendees included Alice Martin, Teresa Litchfield, Leslie Burket and Martin, Kate and Malcolm Kuhn. Kelly Griffith and Jordan Wilton were phone attendees.

The President asked all officers to update their job descriptions to assist the next person to hold that office. She also announced that our liability insurance has been renewed at a lower price this year.

Email Discussions

  • Martin motioned and Alice seconded to approve the January 28, 2017 CLD meeting minutes.
  • Paula moved and Teresa seconded to approve the February 19, 2017 CLD meeting minutes.
  • Both were approved unanimously.
  • Going forward, we all need to be more responsive to the electronic requests to have the minutes approved. Judy will first send out an email requesting a motion and a second to approve the minutes. Once she has that information, she will contact Martin who will send out an email with the voting tool for the minutes. That will be the only place for voting. The hope is that we can cut the process from several weeks to several days.

Treasurer Report - Katie Keim Reporting

  • Current Bank Balance $6,754.19
  • CD Balance $25,708.15

Membership Report - Kelly Griffith Reporting

We are up to 47 members for 2017. With IceBreaker on the horizon, It is anticipated that there will be riders that will sign up for CLD memberships. A reminder will be sent to those that have not yet renewed their current CLD membership.

Webmaster Report - Martin Kuhn Reporting

  • Two newsletters have been sent out since the last report.
  • There are currently 141 subscribers.
  • Average opening rate of email newsletters is holding steady at around 50%.
  • Website traffic is up slightly from last month.


Social Media - Jordan Wilton Reporting

  • FaceBook has 568 likes.
  • Twitter remains steady at 41.

Newsletter

The February newsletter went out in March. Alice is preparing the next newsletter as we meet.

Awards

Teresa has ordered the saddle pads, having secured a great deal! We did some brain storming about options for future year end awards. It was suggested that a survey be shared with membership for feedback on year end awards.

Symposium

  • There will be a three day Susanne von Dietze clinic which will be held at StarWest on June 16th, 17th, and 18th, 2017. Lunch and a lecture will be included for all riders and auditors as part of their fee. Alice moved that CLD host the clinic and Kate seconded. It passed unanimously and CLD will sponsor the clinic as an Education event.
  • Kate has not yet been able to contact George Williams.


CLD Fund Raiser

As CLD will not be hosting a recognized show this year, it has been suggested that we have a fund raiser to generate some income. A variety of fund raising ideas was put forth but a silent auction with an accompanying dinner appears to be the winner. The date for this dinner and silent auction will be June 17th, during the Susanne von Dietze clinic. Look for details to follow.

CLD Classic Show

  • Follow up discussion for the 2018 CLD show included a review of potential venues.
  • Judy will contact NEC and see if there are dates available for the show. Also, remaining at the fair grounds, using only one arena, is an option.
  • Molly Fine is available to manage the show if there are no date conflicts.
  • CLD has been approved to offer the following Championship classes:
    1. FEI North American Junior and Young Rider Championships (NAJYRC)
    2. FEI Children Dressage National Championships
    3. USEF Junior and Young Rider Dressage National Championships
    4. USEF Pony Rider Dressage National Championships
    5. USEF Young Adult ‘Brentina Cup’ Dressage National Championships
    6. USEF Young and Developing Horse Dressage National Championships

Illinois Horse Fair - Paula Briney Reporting

  • Thank You Centerline Dressage for your generous sponsorship of the Melanie Michalak musical freestyle demonstration and lecture. The freestyle demonstration was represented by Classical Dressage riders Madison Godart and Susan Rosse while Marilyn Weber and Keri Simpson represented Western Dressage. They showed the progression of dressage using music. Both the lecture and demonstration were well attended.
  • Overall horse fair was well run and attended despite the issues with the coliseum and closure of the outside covered arena.

New Business

  • Ken Levy, Region 2 Director, sent a reminder throughout Region 2 that there are sponsorship opportunities available for the 2017 USDF Convention in Lexington, KY. CLD would like to make a contribution but the amount has been tabled until our next meeting. He requested all contributions be submitted by April 22nd.

Our next meeting will be April 8, 2017, at 2 p.m. in the StarWest Lounge.

Alice motioned and Teresa seconded for the unanimous 3:41 p.m. adjournment.

Respectfully Submitted,

Leslie Burket – CLD Secretary

February 19, 2017 Meeting Minutes

CLD Board Meeting Minutes February 19, 2017

The meeting was called to order at 2:03 p.m. by President Judy Nordstrom. Attendees included Kelly Griffith, Katie and Anastasia Keim, Teresa Litchfield, Alice Martin, John Simpson and Marilyn Weber.

Without a quorum, Minutes and the Treasurer’s report were unable to be voted upon. The President asked all officers to update their job descriptions to assist the next person to hold that office. It was suggested to begin the duties of each office with appropriate details from the By-Laws pertaining to duties and a time line for what is to be performed when in that office.

Treasurer Report • Katie Keim Reporting

  • Current Bank Balance $7,167.19
  • 2017 net loss ($56.49)
  • CD Balance $25,705.61

Membership Report • Kelly Griffith Reporting

  • We have 45 members for 2017.

Reader Newsletter • Alice Martin Reporting

  • All items are ready to go to press except the January 28th Minutes.

Classic Show

The 2017 Classic is cancelled. There was a long discussion about holding the 2018 Classic at the National Equestrian Center in Lake St. Louis, MO. Without a manager for the show, the decision to move there was tabled.

Schooling Shows

Teresa agreed to receive entries and manage both shows. As she wants to show her horse as well, Jordan Wilton has offered to help day manage IceBreaker and John has offered to help day manage FireCracker.

New Business

  • Marilyn Weber and Paula Briney will be representing CLD at the Illinois Horse Fair in Instructor Melanie Michalak’s Freestyle Clinic. CLD is sponsoring the hour on March 3 & 4 at the Illinois State Fairgrounds.
  • A long discussion followed on fund raising ideas for 2017. A raffle and/or silent auction with an accompanying dinner appears to be the consensus. All members need to think about donations of items to the auction, both personal and from businesses you patronize.

Our next meeting will be March 25, 2017, at 2 p.m. in the StarWest Lounge.

Alice motioned, everyone seconded for the unanimous 3:18 p.m. adjournment.

Respectfully Submitted, Alice Martin, Recording Secretary

January 28, 2017 Meeting Minutes

The January meeting was called to order at 2:10 p.m. by President Judy Nordstrom. Attendees included Paula Briney, Martin and Malcolm Kuhn, Katie and Anastasia Keim, Teresa Litchfield, Alice Martin, Marilyn Weber, Jordan Wilton and Leslie Burket. Jeanne Craver joined us later.

Treasurer Report - Katie Keim Reporting

  • Current Bank Balance: $7,232.19
  • CD Balance: $25,697.10
  • CLD had a profitable year, showing a net profit of $518.73!
  • 1099’s have been mailed
  • Katie is preparing the 990-N for submission to the IRS.

Membership Report

Kelly reports that we have 43 members.

Webmaster Report - Martin Kuhn Reporting

  • Three email newsletters have been sent since the last meeting.
  • There were 144 subscribers with about 50% of subscribers opening the emails.
  • Traffic on the website is down by about half since December.

Social Media - Jordan Wilton Reporting

  • CLD Facebook has 565 likes, an increase of over one hundred likes.
  • Twitter followers increased a bit to 41.

Newsletter

Alice said our next issue of The Reader will be issued within a couple of days.

Awards

Teresa has a reminder for all riders: The last date to submit scores for year end scores for 2017 will be October 15, 2017. Scores received after that date will not be eligible for 2017 awards.

Awards Banquet

  • It was suggested that we start scoping out locations for our awards banquet while there are still options. Leslie suggested the Springfield Motor Boat Club. Steve Todd is a member and said they have a great chef, do their own cooking and the environment is quite pleasant. We will follow up.
  • The date for the Awards Banquet will be November 4th, 2017.

Schooling Shows

  • The IceBreaker show will be at Tower Hill on April 22nd, 2017.
  • The FireCracker show date will be July 8th, 2017.
  • Teresa has volunteered to do all the pre-show manager tasks for both shows. However, she will need a day manager on show day to cover for the time while she rides.
  • Jordan volunteered to work with Teresa for IceBreaker.
  • Teresa will contact Nancy Rosse to see if she would like to help with FireCracker.

Horse Fair – March 3, 4, 5 2017

  • Paula Briney shared with us what information she has about the Horse Fair at the IL Fairgrounds.
  • The estimated cost for the Coliseum renovation is $8.5m. No current timelines for repairs.
  • There is activity around the Food-Arama area, including the addition of footing.
  • The north and south (long) sides of the covered arena are scheduled to be enclosed. Nothing will be done to the east and west (short) ends. The date of this update is not currently known.
  • CLD will sponsor the Melanie Michalak freestyle clinic. Paula Briney is the clinic organizer.
  • There was some discussion about having a ‘ride a test’ clinic at a future Horse Fair.
  • Alice moved and Marilyn seconded that CLD purchase a $200 Horse Fair sponsorship that will include six day passes. The vote passed.
  • Paula suggested we consider cancellation insurance due to the many fairground renovations that could impact our show.
  • As our June show may be smaller than usual, we may want to secure additional sponsorships to help cover our expenses.

New Business

  • Charles Craver, a landmark in the Arabian horse world, passed away on December 30th, 2016. To honor this great horseman, there will be a Memorial on April 15th, 1pm, at the Sangamon County Fairgrounds. Contact Alice Martin for additional information.
  • Judy attended the Round Table discussion at the 2017 USDF Convention in hopes of securing some new ideas on how to increase GMO membership. Although she garnered some ideas, CLD will be looking to membership for new ideas to generate more volunteers from our club members.
  • StarWest will host a CLD Education evening and potluck on Saturday, February 11th at 5:30 p.m. We encourage all members to join us for this evening of good friends and great food. Kate and Martin will inspire us with a discussion on Setting Our Goals.
  • Jeanne Craver needs the information to compile the 2017 CLD Omnibus by February 25th.
  • Martin is planning on updating and consolidating online nomination and score submission forms.
  • To keep our job descriptions current, Judy requested board members update their position descriptions.

Our next meeting will be on Sunday, February 19th, 2017, 2pm in the StarWest Lounge. The March meeting will be on Saturday, March 25th at 2pm in the StarWest Lounge.

Marilyn motioned and Paula seconded for the unanimous 3:36pm adjournment.

Respectfully Submitted, Leslie Burket CLD Secretary